Administrative Assistant in Pittsburgh, Pennsylvania at University of Pittsburgh

Administrative Assistant

This position will require on-site work at UPMC Kaufmann in Oakland and may require some on-site training at UPMC Mercy Pavilion. Hybrid work options will be available after successful completion of the new hire provisional period.
Word processing, proofreading, managing calendars, scheduling meetings, monitoring calls, taking meeting minutes, and tracking.
Purchasing office and laboratory supplies, capital equipment, services, etc. via Panther Express, OneCard, and/or Pitt or UPMC purchase request, communicating with vendors regarding order status and expenditure tracking/reconciling.
Coordinate seminars, events, and guest speaker visits including scheduling, travel arrangements, room and catering arrangements, and processing honorariums and reimbursements.
Updating/editing CVs, Biosketches, manuscripts, grant submissions, and maintaining organized files and electronic databases for manuscript tracking and references.
Completing other duties as assigned.

A High School Diploma or GED is required for this position and an Associate's degree is preferred.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department: Med-Physical Medicine & Rehabilitation

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 2

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate: $20

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter