LOCATION | Tulsa, OK

REPORTS TO | Director of Electrical

TEAM | Retail Electrical

Do you thrive in a fast-paced environment where organization and communication are key? Are you the kind of person who finds satisfaction in keeping a team on track and a project running smoothly? Do you want to be part of a collaborative team that supports each other and delivers excellence to our clients? If this sounds like you, then you might be the perfect fit for our Retail Electrical team at Cyntergy!

We are seeking a highly organized and proactive Administrative Assistant to provide critical administrative and coordination support to our Retail Electrical team. This role is essential in facilitating smooth communication, document tracking, and progress monitoring during all phases of our projects. You’ll play a key role in supporting multiple stakeholders and keeping projects moving efficiently and compliantly. We're looking for someone with strong attention to detail, excellent communication skills, and the ability to juggle multiple priorities with confidence and professionalism.

• Track and coordinate project schedules, deliverables, and documentation such as QC’s, RFIs, bid questions, specifications, and equipment submittals.

• Manage and maintain email sorting rules to ensure all communication is received by the appropriate team members

• Support team members with administrative tasks such as project setup, document plotting and signing, data entry, and document uploads

• Download, organize, and review updated client guidelines, prototypes, and resources

• Ensure compliance with company and regulatory documentation standards, maintaining well-organized digital and physical filing systems

• Prepare and coordinate project kickoffs and file transfers for external consultants

• Provide assistance for meetings by helping to prepare agendas, take detailed meeting minutes, and follow up on action items

• High School Diploma or Associates Degree in business related field

• 3+ years of administrative experience—preferably in an AEC environment

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneNote, Smartsheet)

• Strong written and verbal communication skills

• Excellent time-management and organizational abilities

• The ability to work independently and prioritize in a deadline-driven environment

• Familiarity with construction-phase documentation (RFIs, submittals, AIA forms) is a plus

Cyntergy is a nationally recognized, locally rooted firm based in Tulsa, with a strong reputation for delivering excellence across architecture and engineering disciplines. We offer a beautiful workspace, great benefits, and a team culture that supports growth, collaboration, and work-life balance. You’ll be part of a dynamic, purpose-driven team that values integrity, communication, and results.

If this sounds like your kind of opportunity, we’d love to hear from you! Just click the 'APPLY' button below. Our process typically includes a couple of interviews and an opportunity to meet members of your potential team.

Cyntergy offers a world-class working environment, excellent compensation and benefits, and a family-friendly culture that encourages personal development. We are a community-oriented and Equal Opportunity Employer, including disability and veterans.