About Company:

The Whitaker Group is always looking for talented individuals that are willing to push the boundaries of creativity –– thinkers, strategists, photographers, sales, marketers, and computer savvy designers that are not afraid to challenge the status quo. The culture we cultivate welcomes innovation through creativity and promotes teamwork.

About the Role:

The Executive Assistant plays a critical role in supporting senior leadership by managing complex schedules, coordinating travel, and facilitating seamless communication across departments. This position ensures that executives can focus on strategic priorities by handling administrative tasks with precision and discretion. The Executive Assistant acts as a liaison between executives and internal or external stakeholders, maintaining professionalism and confidentiality at all times. By organizing meetings, preparing presentations, and managing correspondence, the Executive Assistant contributes directly to the efficiency and effectiveness of the executive office. Ultimately, this role is essential for enabling smooth daily operations and supporting the overall success of the organization.

Minimum Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Proficiency in Microsoft Office Suite, including Word and PowerPoint.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality and professionalism.

Preferred Qualifications:

• Experience working in a fast-paced corporate environment.
• Familiarity with advanced calendar management tools and travel booking platforms.
• Certification in administrative assistance or executive support.
• Demonstrated ability to work independently and proactively anticipate executive needs.
• Experience coordinating cross-functional teams and managing special projects.

Responsibilities:

• Manage and maintain executives' calendars, scheduling appointments and meetings to optimize time and priorities.
• Coordinate complex travel arrangements including flights, accommodations, and itineraries to ensure seamless travel experiences.
• Prepare and edit PowerPoint presentations and other documents to support executive communications and meetings.
• Arrange and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Provide general administrative assistance such as managing correspondence, filing, and handling confidential information with discretion.

Skills:

The required skills such as calendar management and travel arrangements are essential for organizing the executive's day-to-day activities efficiently, ensuring no conflicts and smooth logistics. Proficiency in Microsoft Office Word and PowerPoint enables the Executive Assistant to create professional documents and presentations that support executive decision-making and communication. General administrative and executive administrative skills are applied daily to manage correspondence, maintain records, and facilitate meetings, which helps maintain organizational flow. Preferred skills like advanced calendar tools and project coordination enhance the ability to anticipate needs and manage complex schedules proactively. Together, these skills ensure the Executive Assistant can provide comprehensive support that maximizes executive productivity and organizational effectiveness.