Position Summary

Miller-Remick is looking for a highly organized Administrative Assistant to join their team. This vital role will handle day-to-day tasks, ensuring smooth operations in a fast-paced office environment. The ideal candidate must have excellent communication skills to provide timely support to all levels of staff.

This role is fully in-office with anticipated hours of Monday – Friday 8am – 5pm.

Key Responsibilities:

Front Desk Management:

• Prioritize, organize, and manage daily administrative operations in a fast-paced, deadline-driven engineering environment
• Welcome and greet and assist clients, vendors, and visitors in a warm professional manner, ensuring a positive office experience
• Answer, screen, and route incoming calls; respond to general inquiries and ensure timely communication with internal staff and external clients

Clerical Support:

• Monitor and restock office supplies and maintain office equipment
• Maintain and stock the reception and common areas in a clean and tidy manner at all times (Kitchen, Conference Room, etc.)
• Perform photocopying, scanning, preparing binders and basic data entry

Correspondence & Mail:

• Receive, sort and distribute incoming mail and deliveries Schedule and track courier services and shipments of project-related materials

Administrative Support:

• Provide administrative support for the Principals, Directors and Project Managers as requested.
• Maintain and manage office calendars, coordinating and scheduling meetings, including preparing new hire agendas, reserving conference rooms, and coordinating luncheons as needed
• Update and maintain company phone lists and client deliverables calendar.
• Manage monthly VA TIL updates and other compliance-related documentation
• Perform additional administrative duties and special projects as assigned

About Miller-Remick

We are a Service-Disabled Veteran-Owned Small Business committed to supporting our brave military and veterans through a comprehensive array of consulting engineering and construction management services with a focus on leadership, quality, and responsiveness.

Our employees enjoy a full benefit package including medical, dental, and vision coverage, 401k with matching, 15 days of PTO, and 12 paid holidays. For a general overview of our benefits, please visit our careers page at https://miller-remick.com/career-page/.

We are an equal opportunity employer. We provide reasonable accommodations in accordance with applicable law.

Education and Experience Requirements:

• Minimum 2 years of administrative experience required; experience in HR administration a plus
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication abilities
• Ability to work independently and collaboratively in a team-oriented environment
• Experience supporting technical or engineering teams preferred
• Ability to lift up to 30 pounds