Visual Sound Inc

TITLE: Sales Coordinator

ABOUT THE ORGANIZATION: It takes a special company to stand out in today’s highly competitive audio visual (AV) market. Welcome to Visual Sound, the company that exceeds your AV expectations. With Visual Sound, you will enjoy the benefits that come from partnering with highly-trained, industry-certified professionals who offer much more than just technical “know how.” Emphasizing prompt, professional service, customized solutions and the highest quality work, we ensure that your system is perfect for your space, your needs and your budget. With decades of experience in designing, building and servicing cutting-edge AV solutions, Visual Sound stands out from the crowd. Our ability to grow and adapt to the latest technology and customer needs has made us a leader in the industry. A widely-recognized supplier of AV solutions, our flexibility allows us to provide a variety of services to a wide range of industries. From classrooms to courtrooms, boardrooms to lecture halls, and houses of worship to corporate complexes.

DESCRIPTION:

Visual Sound is seeking an experienced Sales Coordinator for our headquarters in Broomall, PA. The Sales Coordinator is responsible for supporting the efficiency and success of the sales organization by managing administrative responsibilities, maintaining accurate data within the company's operating system, and ensuring seamless communication between customers, vendors, and internal departments.

This role requires a highly organized professional capable of managing complex procurement contracts, technical equipment documentation, and formal bid submissions.

Please be advised that this role is fully onsite. Our office hours are Monday through Friday, from 8:30 AM to 5:00 PM.

Responsibilities:

• Data & System Management: Maintain expert-level knowledge of the operating system to manage sales opportunities, funnel updates, inventory, and record maintenance.
• Quote & Order Processing: Generate accurate quotes for AV components, secure freight costs, and process purchase orders and credit card transactions.
• Vendor Relations: Interface with manufacturers to secure project-specific pricing, maximize margins on Bills of Materials (BOMs), and register project deals.
• Compliance & Bids: Ensure all quotes comply with state procurement contracts and organize documentation for technical and administrative bid submissions.
• Logistics Support: Provide timely follow-ups on order status, shipping schedules, back orders, and equipment repairs.

POSITION REQUIREMENTS:

• Strong experience with CRM tools (Salesforce/HubSpot) and ERP/Order Entry software (SAP/Oracle/NetSuite)
• Skilled in Microsoft Office (Excel, Word, Outlook) and previous data entry experience
• Multi-tasker with the ability to meet tight deadlines with minimal supervision
• Exceptional written and verbal communication skills for interfacing with employees, vendors, and clients
• Previous experience in the AV industry is preferred
• Ability to handle sensitive and confidential pricing and customer data

LOCATION: Visual Sound - Broomall

EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.