ESSENTIAL FUNCTIONS: (This is not an exhaustive list)

• Review key stakeholder inquiries via email and respond in a timely manner
• Respond to eligible beneficiaries inquiring about current grant programs.
• Work with Research and Data Analysts to run monthly reports and identify issues which may affect monthly/quarterly reporting.
• Follow-up with the Immigration Services Technical Assistance team to provide assistance to technical inquires key stakeholders may have.
• Provide key stakeholders with Quickbase technical assistance, resources, and re-training, as needed.
• Provide administrative support to Program Manager, including: coordination of meeting times, record meeting minutes in periods of short-term coverage due to absence or vacation of Program Manager; assist with the formatting, publishing, recording, or sharing of reports and documents, with key stakeholders, as needed; support Program Manager to meet specific deadlines, etc.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• May involve coordinating and supervising office volunteers.

MINIMUM REQUIREMENTS:

The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas:

• KNOWLEDGE OF: Executive administrative office functions, operations, practices, and procedures. Methods of organizing and collecting data and information. Effective record-keeping techniques. Business letter and report preparation, editing, and proofreading.
• ABILITY TO:

• Establish and maintain effective working relationships with others of diverse backgrounds, experience, and personalities, and work with diverse sites and conditions in a manner that achieves UFW Foundation goals.
• Communicate effectively in English and Spanish orally and in writing, and model communication skills using tact, patience, and courtesy to respond to the needs of team members and others.
• Operate computer, related software, and other office equipment, and flexibly learn new applications and systems as needed.
• Meet UFW Foundation standards of professional conduct as outlined in Policy.

• Si Se Puede® (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, government officials and their staff members, and the general public. Must have excellent verbal and written communication skills. Strong interpersonal and communication skills are required. Bilingual ability in English and Spanish.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra. Must have basic accounting knowledge and ability to keep accurate financial records.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS:

• Previous experience working with the Latino community.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree from an accredited college or university or equivalent experience. Advanced computer literacy including but not limited to; MS Office skills (Word, Excel) and Data Management Systems. Regularly required to operate standard office equipment (personal computer, calculator, photocopy machine, etc.).

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid driver’s license, access to an automobile, insurance, and willingness to drive to off-site locations. 
• Must be computer literate and have working knowledge of MS Word, Access and Excel or equivalent applications.

COMPENSATION:  

The annual hourly pay range for this position is $18.00 to $20.00, and benefits include:

• Accruals of 2, 3, and 4 vacation weeks per year depending on tenure
• 16 paid holidays (includes a personal day)
• 1 mental health day per calendar year
• Paid sick days
• Health, dental, and vision benefits
• Life insurance
• Flexible Spending Accounts
• Employee Assistance Program for support with personal and work-related challenges
• 403(b) retirement plan with 2% employer match (providing employee meets criteria)
• 401(k) retirement plan with no employer match (providing employee meets criteria) *
• Employer-sponsored pension plan*
• Supplemental insurance (within 30 days of hire date)*

• Professional development opportunities and access to thousands of courses
• 20% discount for immigration services through the UFW Foundation
• Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus

*Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors.

ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS

COVID-19 Vaccination Requirement – The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.