Job Title: Coordinator Administrative

Location: Newark Beth Israel Medical Ctr

Department Name: Medical Education

Req #: 0000249644

Status: Hourly

Shift: Day

Pay Range: $23.50 - $30.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Coordinator ensures compliance with ACGME, institutional, and program requirements, supports residents and fellows throughout their rotations, and serves as the key liaison between program leadership, residents, faculty, and the GME Office.

Qualifications:

Required:

• High School diploma or equivalent
• Minimum of 2-year experience in Medical Education, or related field
• Knowledge of ACGME accreditation policies and GME regulations
• Proficiency in Microsoft Office and Residency Management Software

Preferred:

• Certification as a Training Administrator for Graduate Medical Education(C-TAGME) preferred

Scheduling Requirements:

• Shift- 8:00am-4:00pm
• Monday-Friday
• Full Time-Day

Essential Functions:

• Program Administration & Compliance
• Ensure compliance with ACGME Institutional and Common Program Requirements across all assigned surgical programs
• Maintain resident/fellow personnel files, licensure, certifications, evaluations, and compliance documents.
• Support onboarding and offboarding of residents/fellows, ensuring completion of all regulatory requirements.
• Record and maintain all surgical resident/fellow rotations in New Innovations
• Serve as the first point of contact for surgery residents and fellows regarding schedules, policies, and site-specific concerns
• Coordinate rotation schedules, assignments, and call schedules
• Facilitate communication of hospital policies and clinical expectations
• Assist with credentialing and hospital onboarding processes for new and rotating residents
• Act as a liaison between surgical program leadership, the GME Office, hospital administration, and external accrediting/regulatory bodies
• Support interdepartmental collaboration across clinical services impacted by resident/fellow rotations
• Monitor and escalate site-level issues related to scheduling, compliance, or resident experience to GME leadership
• The Thoracic Fellowship and Surgery Site Coordinator provides administrative and operational support to multiple surgical residency and fellowship programs, including:

Thoracic Surgery (.3 FTE – ACGME Program Requirements), Anesthesia, General Surgery, Integrated Vascular Surgery, Neurosurgery, Orthopedic Hand Surgery, Orthopedic Surgery, Otolaryngology, Pediatric Urology, Podiatry, Trinitas Podiatry, Vascular Surgery

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.