The Senior Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices and employee expense reports, administering the credit card program, managing payment cycles, and enhancing the accounts payable processes. This individual will also independently identify, investigate, and resolve invoice exceptions and vendor issues. This position offers an opportunity to own the Accounts Payable function and to contribute to the efficiency and accuracy of accounts payable processes. The Senior Accounts Payable Specialist plays a crucial role in ensuring timely resolution of issues, promoting process improvements, and maintaining strong relationships with vendors and internal stakeholders. This role requires exceptional accuracy, efficiency, and the ability to work autonomously. The ideal candidate possesses a solid understanding of accounts payable processes, utilizes analytical skills and application tools to address issues, and contributes to process improvement initiatives. Strong communication skills are essential for interacting with vendors and employees.

• Bachelor’s Degree in Accounting, Finance, Business, or related field
• 5+ years of progressive accounts payable experience, with at least 2 years in a senior or lead role
• Strong knowledge of all aspects of payables procedures and full cycle accounting practices
• Prior process improvement and development experience
• Experience in fast-paced work environment and consistently achieving deadlines - an ownership mindset is a must
• Ability to work independently as well as participate in department and cross functional teams
• Ability to maintain confidentiality
• Resourceful at resolving issues - big or small
• Detailed-oriented, accurate and dependable
• Customer service mentality when interacting with vendors and employees
• Self-starter, independent-worker, proactive and takes initiative to take on new projects
• Expert administration experience and proficiency with Concur are a MUST
• Expert experience and proficiency with NetSuite are a MUST
• Expert experience and proficiency with Excel are a MUST

KEY RESPONSIBILITIES

• Owns the full-cycle Accounts Payable process and is deemed the subject matter expert for the purchase to pay function
• Processes invoices ensuring they are properly approved, correctly coded (with correct GL account, correct period, department, program, etc.) and timely entered in the system
• Processes employee expense reports and Amex expense statements ensuring the reported expenses include required receipts and supporting documentation (business purpose, individuals participating in an event or meal, etc.)
• Ensures invoices are paid using proper payment terms as defined by vendor terms/contracts
• Maintains schedule of recurring payments ensuring vendors are paid accurately and timely
• Obtains the weekly payment file from NetSuite and provides the list of payments to be made to the Controller so he/she can execute payments
• Oversees vendor and internal communications and resolves outstanding issues in a timely manner
• Investigates discrepancies to vendor statements
• Manages new vendor setups and ensures a W9 and all required information is collected before a vendor account is created
• Performs month-end close processes including accounts payable account analysis and account reconciliation. Reconciles Amex statements to Concur and NetSuite.
• Works with Controller to identify stale checks and void and reissue payments, as needed.
• Leads the annual 1099 process
• Develops, implements, and maintains systems, policies & procedures to ensure timely, consistent, and efficient workflow
• Performs periodic review (at least annually) of vendor activity and provides list of recommended vendor inactivation to Controller
• Assists with gathering accounts payable information for audits
• Proactively works on initiatives to implement operational accounting efficiencies through process improvements and control enhancements
• Develops and enforces effective and efficient internal controls in the AP function to prevent double payments, ensure correct amounts are paid to the correct vendor, etc.
• Remains current on Accounts Payable best practices
• Performs ad hoc and special projects as needed

PHYSICAL DEMANDS

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

ABOUT JVS SOCAL

Founded in 1931, JVS-SoCal is a nonprofit, non-sectarian social service agency providing job training, education, career services, mentoring, and placement assistance to diverse and multicultural populations, transforming lives and empowering individuals to achieve sustainable employment and financial independence. JVS SoCal currently serves over 30,000 clients annually at over 20 locations throughout Southern California. As JVS SoCal continues to grow, we continue to look for qualified, dedicated staff to join us and play a role in transforming lives and bettering our communities throughout SoCal and beyond!

JVS SoCal will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if JVS SoCal is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating or rehabilitative evidence, or challenge the accuracy of the background check report. Find out more about the Fair Chance Act by visiting www.calcivilrights.ca.gov/fair-chance-act .