ACCOUNTS PAYABLE SPECIALIST at Genset Services Inc – Pompano Beach, Florida

JOB SUMMARY:

The Accounts Payable Specialist is responsible for processing all invoices received for payment in an accurate, efficient, and timely manner. This role plays a critical part in the company's financial cycle and requires liaising with both internal departments and external vendors.

Supervisory Responsibilities:

None.

Essential Job Functions:

Receives and processes daily mail and forward to appropriate parties for approvals.Receives, and verifies invoices and requisitions for accuracy prior to processing.Matches invoices to receiving documents and verifies quantity to agreed pricing and research any variances.Verifies name, date, extensions, and footing of invoices. Codes invoices for payment processing and entry into the general ledger.Prepares batches of invoices for data entry and process checks for distribution.Tracks, audits, and reconciles company credit card receipts to statements.Files unpaid invoices alphabetically in unpaid file and files paid documents.Runs a cash requirement report for Controller approval weekly detailing which invoices are due and pulls invoices to be paid and verify to listing.Process checks and/or ACH payments weekly. Verifies that all discounts have been taken.Ensures timely and accurate processing of payment transactions.Responds to vendor inquiries regarding payment issues or discrepancies.Reconciles monthly vendor statements and assists in the month-end closing process when required.Collaborates with other departments to ensure bills and invoices are accurate.Participates in the month-end closing process.Stay up to date with current best practices, trends, and regulations in accounts payable.Handles sensitive information in a confidential manner.Assists with other accounting projects as needed.Performs other duties as assigned.

compliance:

Operates with the highest level of conduct, integrity, and confidentiality.Ensures compliance with GAAP and applicable federal, state, and local regulatory laws and rules.Adheres to company policies and procedures.

Skills & Abilities:

Familiarity with bookkeeping and basic accounting procedures.Knowledge of commonly used accounting concepts, practices, and procedures.Excellent verbal and written communication skills.Possess strong organizational skills with attention to detail.Strong interpersonal skills with ability to interact positively with managers, co-workers, and customers.Competency in MS Office, databases, and accounting software. Proficiency with at 10-Key calculator.Hands-on experience with spreadsheets and financial reports.Ability to perform filing and record-keeping tasks.High degree of accuracy and attention to detail.Ability to identify and troubleshoot problems.Excellent mathematical skills and ability to solve simple equations. Ability to handle multiple tasks and prioritize work effectively.

Education & Certifications:

High school diploma or equivalent required.

Experience:

Minimum three years of experience in accounting related positions required.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.Position may be stressful at times.