Make a lasting impact on your community by helping shape the future of fire service excellence. As the Fire Grant & Accreditation Coordinator, you'll play a key role in securing critical funding, driving organizational improvement, and ensuring the department meets the highest professional standards. This is a unique opportunity to collaborate with leaders, community partners, and stakeholders while advancing initiatives that strengthen emergency services and public safety.

The Fire Grant & Accreditation Coordinator identifies and coordinates the department’s continuous improvement process, including seeking and applying for grant opportunities, meeting the standards of accreditation requirements, and tracking and reporting department goals and objectives. Facilitates and ensures the department complies with professional standards mandated by the fire accreditation model and city, county, state, and federal requirements.

This position will conduct data collection, application creation and submission processes, programmatic and fiscal monitoring of programs, project development and management, reporting and programs. Engages in substantial outreach to community stakeholders and elected officials through active participation in city, county, state, and national initiatives, task forces, committees, and partnership opportunities.

• Coordinates and manages all departmental accreditation activities, including self-assessments, compliance documentation, timelines, and renewal preparations to maintain accreditation standards.
• Oversees the department’s grant administration process, including research, application development, award management, compliance monitoring, and reporting requirements.
• Assists with strategic planning, community risk assessments, performance measurement, and continuous improvement initiatives to support departmental goals and operational effectiveness.
• Reviews, develops, and updates policies, procedures, written directives, and accreditation-related documentation to ensure organizational compliance and best practices.
• Collects, analyzes, and maintains departmental data, records, databases, and supporting documentation related to accreditation, grants, compliance, and organizational initiatives.
• Serves as a liaison with accrediting agencies, government entities, partner organizations, and department personnel by facilitating communication, coordinating meetings/site visits, and responding to information requests.
• Provides project coordination and support for accreditation, grant, and interagency initiatives by collaborating with department staff, subject matter experts, and external partners.
• Performs other related duties as assigned.

Required:

• Bachelor’s degree from an accredited college or university or equivalent, directly related, experience.
• Valid State of Texas Driver’s License with acceptable driving record.

OR

• An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

• Municipal government experience.
• Bilingual (Spanish or American Sign Language).
• Previous experience with the CPSE accreditation process.
• Certified Grant Management Specialist
• Professional Designation as a Fire Analyst through the Center for Public Safety Excellence.

Knowledge of administrative, procedural, organizational, and fiscal data related to grant programs and the methods used to access and manage such information. Knowledge of grantor web-based application and reporting systems. Knowledge of budget development, evaluation, adherence, and forecasting principles. Knowledge of organizational management and financial administration practices. Knowledge of report preparation and record maintenance practices, including metrics and analytics. Knowledge of effective public relations principles and practices. Knowledge of research methods, presentation techniques, and communication strategies. Knowledge of business English, grammar, punctuation, spelling, editing principles, and formatting standards. Knowledge of modern office practices, office equipment, computer software, and related applications. Knowledge of short- and long-range program planning principles and techniques. Ability to maintain a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. Ability to establish and maintain effective working relationships with community leaders, nonprofit organizations, management staff, employees, co-workers, and the general public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.