Under the general supervision of the Director of Human Resources, this position is responsible for coordinating and overseeing key Human Resources functions for the City, including staffing, wellness initiatives, access control, performance management, and other assigned HR programs. The role also provides administrative support and delivers high-quality customer service within the Human Resources Department. This position routinely interprets and processes sensitive and confidential data and information, requiring a high level of discretion and professionalism.

EXAMPLES OF ESSENTIAL FUNCTIONS

Oversees and coordinates city staffing and recruitment functions, including; providing assistance to hiring supervisors with advertising, interviewing and screening job candidates, conducting background and reference checks, participating in interview panels, coordinating pre-employment testing, and extending employment offers.

Manages applicant information and files, online applications, and online job posting system maintenance.

Maintains and serves as point of contact for issues regarding department software applications (Control Access, Performance Management, Wellness, Civic Plus, and Records Retention).

Administers and encourages participation in the City’s employee performance evaluation and engagement program; assists mangers in the implementation of the performance evaluation process and monitors ratings. Notifies the Human Resources Director of those in need of performance improvement plans, training, etc.

Coordinates a wide range of administrative and professional support, including; benefits and wellness programming, special events, assisting with employee committees, website administration and maintenance, and other related activities, as needed.

Assists with job analysis and evaluations, drafts job descriptions, and presents recommended changes to director.

Serves as back up to the HR Director in coordinating the City’s employee work injury/return to work programs; responsible for the timely filing of all required state Workers Compensation forms, and reporting. Trending and analysis of identified employee safety issues, and ensures compliance with all Texas Workers Compensation Commission regulations.

Conducts and coordinates in-house training, secures and evaluates outside testing and training instruction, and conducts post-instruction evaluations.

Performs market survey, compiles data/information and makes recommendations to director.

Performs various administrative and research projects; evaluates various programs and develops recommendations; serves as project coordinator for the department, as needed.

Plans, coordinates and participates in various events, programs, committees, and projects.

Analyzes employee data, prepares executive summaries and issues recommendations to the HR Director.

Assists with department budget preparation and monitors expenditures.

Maintains records through the HRIS software and personnel records system.

Provides training, instruction, and serves as backup to the Human Resources Assistant, as needed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Functions as back-up to the Human Resources Assistant including employment and related matters.

Performs related duties as required.

MINIMUM QUALIFICATIONS

Associates degree and/or Professional in Human Resources (PHR or SHRM- CP) certification preferred; supplemented by two (2) years of previous human resources experience that demonstrates ability to courteously and effectively communicate with the public and process materials of a confidential and sensitive nature with professionalism; or an equivalent combination of education, training, and experience.

HIPPA COMPLIANCE STATEMENT

All employees who have access to health information whose confidentiality is protected by the HIPAA Privacy Rule must have an understanding and knowledge of the Privacy Rule that corresponds to their job responsibilities. Employees who violate the requirements of the HIPAA Privacy Rule will be subject to discipline, up to and including termination.

Data Utilization: Requires the ability to compile, assemble, copy, record and/or transcribe data and/or information according to a prescribed schema or plan. Includes judging whether readily observable functional, structural, or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines.

Human Interaction: Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards. Requires the ability provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate and monitor the functioning of office equipment and materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of descriptive data and information, such as personnel files, dictionaries, telephone books, correspondence, operating manuals, and other various forms of information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.

Functional Reasoning: Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 25 pounds). Tasks involve extended periods of time at a keyboard or work station.

Sensory Requirements: Tasks require the ability to perceive and discriminate sounds. Tasks require visual perception and discrimination. Tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.