Provides direct support for Purchasing/Buyers. Supports Standardization of supplies, vendors cost, and purchasing groups. Provides services for maintaining contracts, service agreements, lease contracts either independent of or associated with capital purchases. Assists Purchasing Manager with backup support for capital.

None Required

Researches & identifies prospective suppliers for acquisition of supplies and equipment in a timely manner in which standardization, cost effective programs, and GPO tiers are adhered to. Completes purchase requests with domestic & international suppliers by inputting purchase orders, expediting deliveries, and verifying all transactions through email, phone calls, scanning, and EDI transactions. Accurately creating and managing purchase order information in order to minimize invoice variances and communicate effectively with vendors. Seeks out clinically acceptable supplies with the highest quality at the lowest cost. Processes purchase orders representing millions of dollars per year. Uses GHX (electronic data interchange program) to monitor changes with purchase orders and take appropriate action. These changes include: backorders, price discrepancies, incorrect part numbers, and substitution notifications. Purchasing metrics are evaluated using GHX and the purchasing agent must communicate to the systems coordinator when changes need to be made to vendor profiles to improve efficiency.

Monitors, negotiates, and facilitates maintenance and service agreements/contract files. Oversees a volume of service agreements amounting to millions of dollars per year. Manages the Service Agreement spreadsheet that is used for daily reference by Purchasing and yearly for budgeting.

Manages documents necessary to fulfill contract requirements through the approval process which entails: negotiates with vendors for terms and pricing, facilitates with department management, coordinates legal review, and finalizes approvals through senior leadership. Manages Capstone Group Purchasing Organization (GPO) aggregation including cost analysis process and continuously identifies savings to report to the system’s Value Analysis Committee. Provides assistance in negotiating contract pricing for supplies. Contacts vendors for returns & maintain good business relationship with vendors. Monitors supplier performance by ensuring that product is delivered as schedules and meets specifications set by the health system, state, and government bodies. Contacts vendors for returns & maintain good business relationship with vendors.

Meets at least weekly with finance and IS to ensure that all expenses created through materials management are aligned with the general ledger. Meets at least weekly with finance and to ensure that all expenses created through materials management are aligned with the general ledger.