The Emergency Management Coordinator is responsible for coordination and implementation of an all-hazards emergency management plan focused on mitigation, preparedness, response and recovery programs to ensure a resilient and safe environment of care for patients, visitors and co-workers. Responsible for regulatory compliance, education and training, drill and exercise and oversight of incident response.

Conducts an annual hazard vulnerability assessment (HVA)/ risk analysis to determine the facility’s risk for natural, technological, human-caused, and other disasters. Develops and maintains emergency plans and procedures for disasters identified in the HVA/ risk analysis. Collaborates with the management team in the creation, development, education, training, and implementation of disaster plans that are in alignment with state and other regulatory agencies. Knows when to activate the facility’s emergency operations plan and hospital command center. Knows the organization’s alert and notification system and procedures, and ensure appropriate staff is educated on this as well. Manages disaster response or crisis management activities for the facility. Ensure availability of staff 24/7 to respond to disaster or potential disaster situations. Participates in the organization’s committee for general administration in planning, coordinating, maintaining, and updating disaster plans, including internal and external event response. Provides necessary project management and support for all related emergency preparedness sub-committee work. Develops and prepares reports that fulfill grant contract requirements as outlined by the specific funding stream. Performs an education and training needs assessment and works collaboratively with staff development representatives to create, implement, and review safety/ regulatory education and training requirements/ programs to meet the needs of staff (e.g., Hospital Incident Command System). Coordinates the use and routine testing of all disaster-related equipment. Participates in development of policies and procedures that facilitate compliance and program implementation. Ensures the facility meets all standards and compliance with federal regulations related to emergency management planning, such as The Joint Commission (TJC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), Centers for Medicare & Medicaid Services (CMS), and Department of Homeland Security (DHS) regulations and standards. Also ensure that the facility meets the Emergency Management criteria required by the hospital accreditation body. Establishes mechanisms to collect, review, and track data required by local, state, and federal entities which are consistent with the facility’s policies and procedures. Coordinates the collection of organization-wide regulatory required information including, but not limited to, hazardous materials inventory, departmental hazard surveillance, and disaster supply inventories. Provides warnings and emergency data to the organization, and operations and technical support to leadership before, during, and after emergencies that affect it. Develops relationships and collaborate with partners/ stakeholders, both internal and external to the organization, such as: other local hospital disaster coordinators, the area healthcare coalition, and emergency medical services, public health, fire, and law enforcement agencies. Identifies and maintains contact information for community response partners and identify how your facility will be notified of an emergency/ crisis situation. Establishes a schedule of training and exercises to practice/ test the emergency plans and participate with community partners in community or statewide exercises maintaining compliance with accrediting agencies. Documents the results of these exercises in an after action report to improve the facility’s emergency operations plan and response activities. Incorporates any lessons learned into future iterations of the plans. Performs assigned incident command role during drills, exercises, and real word emergencies. Coordinates and meets with department leaders from the organization to work on corrective action plans, and improvement initiatives related to safety and emergency management programs. Represents the organization on various preparedness committees, such as the regional healthcare coalition. Mentors students, interns, and other applicable staff on the roles and responsibilities of the emergency manager.

Associate's degree in a related field. Required: FEMA Independent Study Courses 100, 200, 700, 800 within 30 days of hire. ICS 300/400 and Homeland Security Exercise and Evaluation Program (HSEEP) within 12 months of hire.

Must obtain at least one of the following certifications within 24 months of employment: National Healthcare Disaster Professional - Board Certified (NHDP-BC); American Nurses Credentialing Center; Certified Healthcare Emergency Professional (CHEP); International Board For Certification Services and Management; Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM); International Association of Emergency Managers; Master Exercise Practitioner (MEP); Emergency Management Institute; Public Safety Telecommunicator Instructor, Association of Public Safety Communications Officials Institute. State issued Drivers License required.

At least 2 years of emergency management experience in a healthcare setting or public emergency management setting required. 3-5 years experience preferred.

Must have knowledge of The Joint Commission's standards on emergency management. Must have experience in Hospital Incident Command System (HICS). Must demonstrate the ability to work independently as well as collaboratively. Must have good verbal and written communication skills. Must demonstrate an attention to detail and an ability to meet deadlines in a specified timeframe. Must be available to support the hospitals during emergencies.