This is a full-time 8 hours/ 1 FTE per day position working on the CL-12 (260 days per full school year) schedule, Mon-Fri.

Reporting to the Director of School Safety and Emergency Management the Volunteer Coordinator for the School Safety and Emergency Management Department will perform a variety of administrative support and secretarial functions to the School Safety Department and support the processing of volunteers and outside contractors for the school district. The Risk Volunteer Coordinator will utilize specific knowledge of assigned programs and related program assignments to plan and assist with special events and related organizing and preparation.

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, and duties associated with this position. The supervisor of this position may modify this list at any time it’s deemed necessary.

This position has the following expectations and prerequisite abilities.

1. Present self and 4J in a professional manner including: in oral and written communication, professional disposition when working with others and maintaining professional dress standards.
2. Knowledge of applicable program(s) and program requirements.
3. Ability to make effective direct personal contacts and presentations with the public and members of the district.
4. Working knowledge of bookkeeping procedures and techniques used in maintaining budget expenditures and budget reconciliation.
5. Ability to distinguish sensitive information and files, and maintain confidentiality of information.
6. Ability to effectively communicate, disseminate, and effectuate verbal or written communication and directives to a diverse group of administrators, staff, and the broader district community.
7. Maintain a high degree of professionalism, integrity, dependability and maintain a high level of confidentiality in accordance with FERPA and adherence to the competent and ethical educator practices.
8. Promotion of equity and diversity in all settings and processes and a commitment to anti-racists principles.
9. Maintain compliance with state and federal laws governing all aspects of our agency including ORS, OAR, IDEA, FOIA, and CIPA.
10. Exceptional prioritization of tasks, timely completion of work assignments, ability to take the initiative and work independently with minimal supervision.
11. Demonstrates respectful, flexible and effective teambuilding skills of cooperation, communication and active participation.
12. Ability to understand and follow oral and written directives, find requested data and present in user-friendly formats for internal and public distribution.
13. Maintain regular attendance at work. Be punctual in meeting deadlines, attending meetings, and following schedules.

*Work Environment – Office Environment – Active / Infrequent – Travel

Any combination of experience and training that would likely provide the required knowledge, skills and abilities may be considered qualified as determined by Human Resources.

Experience

Preferred Qualifications

• Four years of secretarial experience with responsibilities for monitoring budgets and policy assistance.
• This position will require specific training or experience in Raptor, TLO and other technical programs.
• Graduation from a senior high school or equivalent; some college coursework in office assistant or office management
• Experience with volunteer or private business agencies in public service or volunteer activities.

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovernmentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.
An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:

Veterans:A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon dischargeORa letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans:A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon dischargeANDa copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.