Job Title: Accounting Specialist & Office Support
Location: Hybird/Remote
Job Type: Full-timeAbout Us
Grace Federal Solutions, LLC is a health care services partner providing support to government agencies, healthcare organizations, and universities. A recognized leader in healthcare, Grace delivers high-impact projects and services that drive results and customer satisfaction. Our team of dedicated professionals provides innovative strategies and tailored support in Data & Information Technology, Health Equity, Clinical Research Enterprise, Workforce Solutions, Project Management, Strategy & Management Consulting, People & Change Management, Training Design & Delivery Services
Grace Federal Solutions also provides comprehensive workforce solutions by staffing both direct and contract clinical, non-clinical, and support roles across a wide range of healthcare settings. We are committed to delivering exceptional service to our clients while fostering a collaborative, purpose-driven work environment for our team.Position Summary
We are seeking a detail-oriented Accounting Specialist & Office Support professional to join our growing team. This dual-role position is primarily responsible for managing core accounting functions and supporting administrative operations, particularly for our leadership team. The ideal candidate has strong accounting knowledge, excellent organizational skills, and the ability to manage multiple tasks with precision and professionalism.Key Responsibilities
Accounting Duties (Primary):

• Manage accounting functions using QuickBooks and PrimePay
• Calculate pay and perform payroll processing, including deductions and compliance with federal/state tax laws
• Generate and manage payroll reports and ensure ACA
  compliance and benefits eligibility tracking
• Assist with insurance renewals and support benefits administration
• Compile and deliver ad hoc client reporting and book of business summaries
• Support budget tracking and management
• Maintain records of fixed assets, inventory, and depreciation
• Monitor unemployment claims and complete workers’ compensation reporting
• Process payments and invoices, and complete bank/account reconciliations
• Perform Excel-based data entry and analysis (must be proficient with formulas)

Office Support Duties (Secondary):

• Maintain contract agreements and monitor renewal timelines
• Provide schedule management support to the CEO
• Coordinate travel arrangements for executive leadership
• Maintain accurate and confidential employee records and HR documents

Required Qualifications

• 3+ years of experience in accounting or finance roles
• Strong proficiency in QuickBooks, PrimePay, and Microsoft Excel (including formulas)
• QuickBooks Certification (ProAdvisor)
• Demonstrated knowledge of payroll processing, tax compliance, and ACA standards
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and handle confidential information professionally
• Experience supporting C-level executives preferred
• Familiarity with HR administration is a plus

Preferred Certifications:

• Certified Bookkeeper (CB)
• Fundamental Payroll Certification (FPC)

Why Join Grace Federal Solutions?

• Mission-driven company with a strong commitment to service, respect, and collaboration
• Opportunity to make a meaningful impact in the healthcare industry
• Supportive team environment with room for professional growth and advancement
• Competitive compensation and benefits package

To Apply:
Submit your resume and a brief cover letter detailing your experience and interest in the position.