Administrative Services and Facilities Managers jobs

About This Position

Position Summary

Provides secretarial support and clerical duties as directed by the department’s management. Contributes to the effectiveness of the department through performance of clerical functions. Minimum Qualifications

Work Experience

One year of progressively responsible clerical experience required. Previous healthcare experience preferred.

Education

High school diploma or equivalent preferred.

Certifications/Licensure

None required.

Job Specific Performance Standards

The duties listed below are a summary of the major essential functions of this position. The position may require other duties, both major and minor, that are not mentioned, and specific functions may change from time to time.

Answers incoming phone calls and greets visitors to department within a timely fashion. Determines nature of call/visit and provides appropriate response, guidance. Refers to more complex issues appropriately. Takes messages and/or refers visitor/caller to appropriate person. Provides general information or services in compliance with department policy, organization practice and regulations within the scope of the position. Prepares and/or assists with preparation of miscellaneous correspondence/documents (letters, agendas, minutes, charts, agreements, reports, etc.). Provides general clerical support to include distribution of materials, filing, faxing, and copying. Composes, transcribes, and keyboards letters, memos, procedures, and reports for the Administrative Director and the department. Examines, reconciles and prepares for approval the payment of invoices of services provided to the department to include vendor bills. Receives, sorts and distributes departmental mail. Maintains stock of assigned supplies and forms. Orders when necessary. Maintains departmental filing system for department reports and personnel records.

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