Administrative Services and Facilities Managers Jobs Near Me in Kentucky

University Values

As stewards of Thomas More University, it is expected that your work and contributions to our community will reflect the mission, values, and integrity of the University. We are committed to being a student-ready University and aspire to facilitate an interconnected community of excellence. In doing so, we will foster a sense of responsibility to others, act with respect, tolerance and compassion towards others, and care for God’s creation. Through this engagement, Thomas More University is a thriving and dynamic institution that espouses the values of a Catholic Liberal Arts education committed to the students that we serve today, those that we will serve tomorrow, and the communities our graduates will serve.

Basic Purpose

The University Registrar is responsible for modernizing and managing the institution’s academic records, related systems, and student experience. This role drives the strategic use of technology and process innovation to improve accuracy, efficiency, academic advising, and student success. The Registrar ensures the integrity of academic records while championing user-centered, technology-enhanced services that support students from enrollment through graduation.

Core Values and Competencies

Commitment to accuracy, integrity, and service excellence

Ability to interpret and apply policy consistently

Ability to lead change and build cross‑functional partnerships

Technological fluency and systems thinking

Strong analytical and problem‑solving skills

Key Responsibilities

Strategic Leadership and Service Innovation

Develop and implement strategies that enhance service delivery, streamline processes, and support institutional goals

Lead the digital transformation of registrar operations, emphasizing a student-first mindset, and leverage technology to reduce friction, improve transparency, and create seamless user experience

Collaborate with senior leadership on enrollment planning, academic policy, course and degree planning, and student success initiatives

Evaluate emerging technologies (e.g., degree‑planning tools, AI‑assisted advising, workflow automation) and guide adoption to improve service delivery

Implement self‑service tools that empower students and faculty to manage registration, degree audits, transcripts, and graduation requirements

Student Information System and Data Governance

Serve as the functional lead for the student information system (Jenzabar), leading continuous improvement to ensure optimal configuration, data integrity, and system reliability

Work with IT and IR to develop dashboards and analytics that provide real‑time insights into enrollment trends, course demand, and academic progress

Work with IT and IR to develop data governance practices and data standards related to academic data

Maintain digital curriculum and catalog systems, ensuring alignment between academic programs, SIS configuration, and degree audit tools

Academic Policy, Records, Compliance, and Reporting

Serve on the Academic Leadership Team and Academic Affairs Committee to advise and implement academic policy and initiatives

Ensure the accuracy, security, and confidentiality of academic records in compliance with FERPA and other regulations

Oversee transcript production, degree audits, grade processing, academic standings, and maintenance of official academic records

Interpret and enforce academic policies, working closely with Academic Affairs and governance bodies

Provide data and reporting to support accreditation, institutional research, and regulatory compliance

Enrollment Services and Catalog Management

Manage all registration processes, including course scheduling, add/drop, withdrawals, and waitlists

Manage course and degree planning to ensure efficient use of space, faculty resources, and appropriate time to degree

Oversee degree audit processes, graduation applications, and conferral of degrees

Ensure timely and accurate production of diplomas and verification of academic credentials

Oversee the academic calendar, ensuring alignment with institutional needs and regulatory requirements

Maintain the university catalog, ensuring accurate representation of academic programs, policies, and requirements

Provide guidance to students and faculty on registration, academic standing, and degree requirements

Support commencement planning and execution

Operational Leadership and Collaboration

Supervise and develop a team skilled in data management, technology adoption, and student‑centered service

Build strong partnerships with academic departments, advising, IT, and student services to ensure cohesive systems and data-informed decision-making

Represent the university in state, regional, and national registrar associations

Chair and serve on appropriate committees

Manage Registrar budget

Education, Specialized and/or Technical Knowledge Requirements

Graduate degree in higher education, administration, or related field

Experience in registrar operations, enrollment services, or academic systems administration

Strong knowledge of FERPA, academic policy, and higher‑education compliance requirements

Experience with student information systems and related technologies

Physical Job Requirements

Tools and Equipment Used

Personal computer, copier, phone and other typical office equipment

Travel

Minimal – less than 5% of the time

Physical & Mental Demands

Frequently required to sit at/in a desk/vehicle for long period of time

Ability to work at a computer terminal for extended periods of time

Digital dexterity and hand/eye coordination in operation of all assigned equipment

Ability to speak to and hear employees/students via phone or in person

Body motor skills sufficient to enable incumbent to move around all areas of the campus

Ability to analyze data and other reports and make recommendations

Mental requirements include: compare, decide, direct, problem solve, analyze, instruct, interpret

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Registrar in Crestview Hills, Kentucky at Thomas More University

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