JOB SUMMARY:

This position will play a critical part in the daily financial operations of the company, handling a variety of tasks such as Accounts Payable (AP), Accounts Receivable (AR), Asset Management, Inventory Accounting, Settlements, Driver Payroll and General Ledger (GL) Reconciliations.

DUTIES AND RESPONSIBILITIES:

· Perform and review reconciliations for bank accounts, vendor statements, customer balances, payroll/settlements, and other key GL accounts.

· Prepare, review, and maintain journal entries related to AP, AR, payroll, settlements, inventory, fixed assets, and accruals.

· Assist in month-end and quarter-end close processes, ensuring timely completion of reconciliations, schedules, and financial reporting.

· Review settlement activity for company drivers and owner-operators, ensuring accuracy of reimbursements, deductions, and compliance with contracts.

· Support the accuracy and valuation of inventory and fixed assets, including reconciliations, adjustments, disposals, and depreciation.

· Process and review compliance-related filings such as fuel and use taxes, insurance invoices, and claim recoveries.

· Research, analyze, and resolve discrepancies in accounting records, ensuring transactions are complete, supported, and compliant.

· Assist with external audits, providing documentation and explanations for account activity as needed.

· Identify and recommend process improvements to enhance efficiency, accuracy, and internal controls.

· Serve as a resource to other team members and departments for accounting-related questions and issue resolution.

· Performs other special projects as assigned.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities, and activities may change at any time with or without notice.

COMPETENCIES

· Confidentiality— the individual can be trusted with secret or private information.

· Organized—the individual must be able to quickly organize the daily schedule and maintain structure throughout the workday.

· Detail Oriented—the individual pays attention to details and makes a conscious effort to understand the root causes of situations.

· Self-Starter—an individual that has the ability to complete tasks and objectives independently.

· Problem Solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

· Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.

· Accounting Skills – Must understand debits and credits and be able to enter journal entries and reconcile Balance Sheet Accounts.

REQUIREMENTS/QUALIFICATIONS

· Masters/Bachelor/Associate Degree in Accounting, Finance, Business or related field required.

· 5+ years related experience preferred.

· Multiple systems knowledge—the individual needs to be able to proficiently work in multiple systems at one time.

· Strong knowledge of GAAP and accounting software.

· Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.).

· Excellent organizational, analytical, and problem-solving skills.

· Ability to lead, mentor, and communicate effectively across departments.

· High degree of integrity required.

· Able to effectively prioritize and manage multiple projects simultaneously.

· Able to adapt to changing prioritization and last-minute adjustments.

· Excellent communication skills to work effectively with operations, fleet management, and vendors.

WORK ENVIRONMENT

This job operates in a professional on-site office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, camera, and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The associate is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The associate must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.