Accounts Payable Specialist at FORT GEORGE COMMUNITY SERVICES, INC – The Bronx, New York

About Us

Fort George Community Services, Inc. was established in 1981 to provide comprehensive education, health, nutrition, and parent involvement services to low-income children and families in our communities of Washington Heights and the Bronx.

The Opportunity

We are seeking a team-oriented Accounts Payable Specialist to support all accounts payable functions for our grant-funded programs. The Accounts Payable Specialist properly follows, documents and audits all of our AP processes to help ensure overall organizational compliance. We are seeking someone who is flexible with a strong sense of integrity and confidentiality.

What We Offer:

• Competitive Salary & Benefits Package
• Flexible Work Schedule - Full-Time (5 day) or Part-Time (4 day) of 7:30 a.m. - 3:30 p.m. or 8:00 a.m. - 4:00 p.m.
• 6 weeks of pre-established paid vacation when school is closed (Winter, Spring & Summer Break)
• 12 days of PTO awarded after 6-months
• Up to 14 Paid Holidays each year
• 403(b) Retirement Savings Plan
• Professional development and training opportunities
• Opportunity to work for an organization focused on bettering the lives of children in our community

Required Qualifications & Skills

• Experience: Minimum of 1 year of experience in accounting, with a basic understanding of grants accounting
• Education: An Associates Degree or Bachelors Degree in Accounting.
• Technical Skills: Working knowledge in Microsoft Office (especially Excel) and accounting software/ERP systems (e.g., Fund EZ iCloud).
• Soft Skills: Strong attention to detail, organizational skills, time management, and professional communication skills.

Primary Job Responsibilities:

• Invoice Processing: Reviewing, coding, and entering vendor invoices into the accounting system.
• Payment Execution: Preparing weekly check runs, ACH, or wire transfers, ensuring timely payments to avoid late fees.
• Vendor Management: Resolving invoice discrepancies, answering vendor inquiries, and updating vendor accounts.
• Reconciliation & Reporting: Reconciling AP sub-ledgers to the general ledger and assisting with monthly closing procedures.
• Compliance & Documentation: Matching invoices to purchase orders (POs), scanning/filing records, and issuing 1099 forms annually.
• Expense Management: Audit, process, and reconcile employee expense reports and credit card receipts.

Fort George Community Services, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.