Accounts Payable in Providence, Rhode Island at Davenport Associates LTD

General Summary:

Responsible for assisting with the functions related to the accurate and timely recordkeeping of the company’s Cash Disbursements/Purchases to ensure proper financial reporting of liabilities on a monthly/yearly basis.

Key Responsibilities:

• Assist in reconciling any discrepancies with vendors on an as needed basis.
• Responsible to open, stamp and date invoices received through the mail. Identify and highlight date, invoice number, and current charges due. Special attention is needed to accurately allocate expenses to their correct accounting periods.
• Review purchase orders submitted by the Building Coordinators.
• Match PO’s with invoices and service slips for proper processing.
• Maintain multiple reports/pest control etc. in DA/AP spreadsheets in Excel.
• Maintain the yearly Fixed Asset/capitalization binders per location.
• Maintain Replacement Reserve binder.
• Maintain security deposit refund & overpayment of rents folder. (email Bldg. Coordinators copies of checks).
• Maintain utility report spreadsheets in Excel.
• Maintain spreadsheets for multiple invoices.
• Issue Purchase Orders in chronological order for the apartments.
• Participate in year-end audits for the apartments.
• Responsible for maintaining accounts payable files for each Charlesgate property in alphabetical order by vendor and in chronological order within each file to ensure ease of research and use when needed for each calendar year.
• Responsible for reviewing signed checks and mail. Each check is to be examined to ensure that there are two (2) authorizing signatures, is of the correct amount, and processed through the correct property checking account.
• Responsible for allocating expenses/purchases to the proper account numbers for purchase journal entry and entering the invoice information into the Sage software system for cash disbursement processing.
• Responsible for completing a monthly review of all expenses to verify that all expenses have been received and recorded appropriately.
• Help with Vendor List/COI/W-9 forms

Qualifications:

Strong working knowledge of RealPage, Sage, and Excel.

Education:

Associates Degree in Business Administration and/or prior experience.

Attendance:

The position requires the ability to work any of the seven days of the week, 52 weeks of the year. Individuals must be able to consistently work their scheduled hours and, if necessary, work overtime hours.

Physical Demands: Bending, lifting (approximately 25lbs. max.), walking, sitting for extended periods of time.

Pay: $21.00 per/hr. - $23.00 per/hr.

Benefits:

• Paid Time Off
• 401(K)
• 401(K) profit sharing
• EAP
• 12 paid Holidays