Bookkeeper in Lebanon, Tennessee at Hot Tubs of Tennessee

About Hot Tubs of Tennessee:

Formerly Hot Spring Spas of Music City, Hot Tubs of Tennessee is now proudly 100% employee-owned. With 6 locations across the state, we are continuing our mission to provide the finest hot tub products and customer care.

About the role

The Bookkeeper is responsible for day-to-day accounting across all Hot Tubs of Tennessee locations, with a strong emphasis on accounts receivable (AR) and accounts payable (AP) processes. In this role you will manage customer billing and collections as well as vendor invoicing and payments, ensuring accurate financial records and cash flow tracking. You will also process payroll and related taxes, prepare daily sales and financial reports, and support budgeting and analysis. The ideal candidate is detail-oriented, highly organized, experienced in retail or multi-location bookkeeping, and proficient with integrated accounting systems (Evosus preferred) and Excel.

· Accounts Receivable: Generate and send customer invoices, post and apply incoming payments, and maintain the AR ledger. Monitor aging reports and follow up on past-due accounts to ensure timely collections.

· Accounts Payable: Verify and process vendor invoices, match them with purchase orders or receipts, and schedule payments (checks, ACH, etc.). Maintain vendor accounts, reconcile vendor statements, and ensure payments are made on time to preserve vendor relationships.

· Reconciliations: Perform regular reconciliations of AR and AP sub-ledgers to the general ledger, as well as monthly bank reconciliations, to verify account balances and resolve discrepancies.

· Payroll & Tax Compliance: Process employee payroll accurately and on schedule, withholding appropriate taxes. Prepare and file required payroll and sales tax returns, and generate year-end forms such as 1099s.

· Reporting & Analysis: Run and review daily financial and sales reports. Assist management by preparing financial statements and analyses (income/expense reports, cash flow statements, AR aging, P&L, etc.) to support budgeting and strategic decision-making.

· Recordkeeping: Maintain organized, detailed financial records and documentation for all transactions (invoices, receipts, deposits, etc.) in accordance with internal controls and audit requirements.

· Collaboration & Support: Work with sales, service, and other departments to ensure accurate invoicing and payment procedures. Address billing or payment questions from customers or vendors, and help troubleshoot financial issues as they arise.

· Experience: 2–3 years of bookkeeping or accounting experience, including hands-on AR and AP management, preferably in a retail or multi-location environment. Proficiency with accounting software is required (experience with Evosus or similar ERP systems is a plus).

· Technical Skills: Strong knowledge of bookkeeping and accounting principles (GAAP), especially invoicing, billing cycles, and payment terms. Advanced skills in Microsoft Excel (formulas, pivot tables) and familiarity with financial reporting tools.

· Detail & Accuracy: High degree of accuracy and attention to detail in entering and reconciling financial data.

· Organizational Ability: Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

· Integrity: Ability to maintain confidentiality of financial and payroll information. Strong work ethic and professional communication skills.

· Prior experience in retail accounting or with multi-store bookkeeping.

· Familiarity with hot tub/spa industry operations and inventory systems.

· Advanced problem-solving and analytical skills.

· Certification or coursework in accounting/bookkeeping.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.