Executive Assistant & Administrative Coordinator in Lake St. Louis, Missouri at Lafayette Academy

Lafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution.

As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day.

Key Responsibilities:

• Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications.
• Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities.
• Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking.
• HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping.
• Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution.
• Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture.

What We’re Looking For:

• Experienced EA: 5–10 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments.
• Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion.
• Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure.
• Proactive & Anticipatory: Stays “five steps ahead,” anticipates needs before being asked, and exercises strong judgment and initiative.
• Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems.
• Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally.
• Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture.
• On-Site Commitment: Must be fully on campus Monday–Friday, 8:00 AM–5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate.