Executive Assistant to the Integrator (DOO) in Bethalto, Illinois at GREAT RIVERS DENTAL LLC

Bring Structure. Think Ahead. Make an Impact.

At Great Rivers Dental, we do more than support our practices – we build systems, develop leaders, and create environments where teams can thrive.

We’re looking for a highly organized proactive Executive Assistant to support our Integrator (Director of Operations). This role is not just about managing tasks, it’s about managing the flow of information, communication, and follow-through that keeps our organization running smoothly.

If you are someone who naturally thinks ahead, takes initiative, and holds a high standard for organization and quality, this could be a great fit.

A Values-Driven Culture
Our core values guide how we show up every day:

• Patient Centered: Compassion - Clarity - Anticipation - Follow-through - Respect
• Always Learning, Always Improving: Curiosity - Feedback - Ownership - Growth - Sharing
• One Trusted Team: Support - Respect - Communication - Recognition - Dependability
• Do What’s Right: Honesty - Privacy - Accountability - Courage - Integrity
• Choose Positivity, Take Initiative: Solutions - Encouragement - Initiative - Enthusiasm - Action

Meaningful Impact

This role directly supports the execution of the organization. By creating clarity, structure, and follow-through, you will help leadership focus on coaching teams, improving performance, and driving growth across all practices.

Growth & Development

• Ongoing training and development
• Exposure to leadership and operations across multiple practices
• Opportunity to grow into higher-level operational roles over time

Competitive Compensation & Benefits

• Competitive salary (based on experience)
• 401k with employer match
• Generous PTO and paid holidays
• Medical, vision, and dental benefits

Own Meeting Execution

- Prepare agendas, materials, and scorecards for leadership meetings

- Attend meetings, capture decisions, and track action items

- Ensure all follow-up tasks are completed

Manage Reporting & Data Flow

- Collect and audit weekly KPI data from all practices

- Ensure all information is accurate, complete, and organized

- Compile and distribute final reports

Act as a Communication Filter

- Review and organize emails, messages, and operational requests

- Present information in a clear, decision-ready format

- Ensure leadership is only receiving complete and relevant information

Standardize Organizational Documents

- Review and refine internal documents

- Ensure consistency in formatting, clarity, and quality

- Return incomplete work for revision

Support Practice Operations

- Prepare summaries for site visits

- Convert notes into structured action plans

- Track follow-through with team members

What Success Looks Like:

- Leadership no longer reviews raw or incomplete data

- Communication is organized, clear, and actionable

- All meetings are fully prepared and followed through

- Tasks and commitments are consistently tracked and completed

- The Integrator is able to focus on coaching, leadership, and decision-making

• Highly organized and detail-oriented
• Strong written communication and formatting skills
• Comfortable leveraging technology and AI tools to streamline workflows, improve organization, and enhance communication
• Proactive and forward-thinking – you anticipate needs without being asked
• Comfortable holding a high standard and sending work back when incomplete
• Able to manage multiple priorities with consistency and accuracy
• Professional, dependable, and solution-focused

This is not a passive, task-based assistant role

You will not be given step-by-step direction for everything

This role requires initiative, ownership, and independent thinking

This role is best suited for someone who is adaptable, organized, and comfortable working within a dynamic schedule that shifts based on business needs.

• This is a full-time position with a flexible schedule aligned to the Integrator’s calendar
• Work hours may vary week-to-week based on meetings, priorities, and operational needs
• Availability during core leadership meeting times is required
• Some early morning or late evening availability may be needed depending on scheduling demands

• 2+ years in an Executive Assistant, administrative, or operations support role
• Strong proficiency in Microsoft Office (Excel, Outlook, Teams)
• Ability to manage multiple systems and workflows
• Experience with data, reporting, or documentation preferred

If you’re looking for a role where you can bring structure, think ahead, and make a real impact on a growing organization, we’d love to meet you.

Apply today and take the next step in your career with Great Rivers Dental!