Senior Administrative Assistant in Bridgeton, Missouri at St. Louis Community College (MO)

The Administrative Assistant to the Associate Vice Chancellor of Student Affairs reports to and provides high-level administrative support to the Associate Vice Chancellor of Student Affairs (AVCSA).
The assistant performs a variety of functions in support of programs, operations and services administered by the AVCSA and within the AVCSA’s district-wide areas of responsibility.

• Serves as a central point of liaison with other departments in resolving day-to-day matters concerning the Campus President and/or Vice President’s office
• Maintains records regarding finances, completed contracts, personnel actions, and enrollments as they relate to the Campus President and/or Vice President’s office
• Provides administrative support for the Campus President and/or Vice President’s office, including screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries
• Organizes meetings or assists with special events, schedules and coordinates appointments on the Campus President and/or Vice President’s calendar, and may take minutes and provide administrative support and follow-up on matters arising from meetings
• Gathers, enters, and/or updates data to maintain records and databases, establishing and maintaining files and records of a confidential nature
• Composes written documentation and correspondence for the Campus President and/or Vice President’s office, screens incoming and outgoing correspondence, and prepares responses as appropriate
• Prepares appropriate documents to requisition supplies, handle maintenance issues, and other services
• Assists in processing pay documents for personnel assigned to the Campus President and/or Vice President’s office
• Additional duties as assigned

• Associate degree with a minimum of five (5) years of experience

• Generally works in an office environment

Physical Requirements:

• Negligible