HR & Benefits Administrator at QUANTUM DESIGN INC – San Diego, California

Do you have exceptional organizational skills and a passion for efficiency? Quantum Design is seeking an experienced HR & Benefits Administrator to join our growing team. Our ideal candidate is highly detail-oriented, analytical, process-driven, and possesses a natural curiosity for improving systems and workflows. With strong problem-solving skills, a deep understanding of HR processes and best practices, and the ability to quickly grasp new systems and platforms, you'll optimize QD's HR department and Benefits, by ensuring – accuracy, efficiency, and an overall great employee experience. Your ability to clearly communicate and interpret complex information to employees will make you their natural first stop when seeking assistance or clarification from HR on everything from benefits to processes.

As HR & Benefits Administrator for Quantum Design, your days will include a mix of updating employee data, delivering new hire orientation, generating custom reports for HR and leadership, working with employees to resolve issues related to benefits, and collaborating with cross-functional teams to improve processes and procedures. Between ensuring compliance, managing routine data audits and partnering with HR to streamline workflows, every day brings opportunities to solve problems and drive efficiency through process, systems, communication and data.

If you thrive in a dynamic environment, have updating and improving HR processes, operate with a proactive mindset, and can handle confidential information with the utmost discretion and integrity, this is the opportunity you've been waiting for!

Responsibilities

• Maintain and update employee records in HRIS systems
• Ensure personnel files are complete, accurate, and compliant
• Process new hires, terminations, and employee changes
• Track and report on employee leave, absences, and attendance
• Conduct background checks and verify employment eligibility (e.g., I-9s, E-Verify)
• Prepare and collect onboarding documents
• Support the administration of payroll changes (new hires, raises, terminations, etc.)
• Design and distribute materials for benefits orientations and open enrollment
• Coordinate daily benefits processing – including enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, loans, hardships and compliance testing
• Document and maintain administrative procedures for assigned benefits processes
• Coordinate transfer of data to external contacts for services, premiums and plan administration
• Respond to employee inquiries about benefits, policies, and procedures
• Assist with benefits enrollment and data entry
• Assist in administration of company medical benefits, including but not limited to, auditing invoices, coordinating with Finance for payment, reviewing/processing employee benefit enrollments and qualifying life event changes, act as point of contact for benefit brokerage firm
• Maintain records for open enrollment and life events
• Provide excellent customer service as the first point of contact for benefit, leave and retirement related questions
• Develop communication tools to enhance understanding of the company's benefits package
• Support internal audits and compliance with labor laws
• Prepare HR periodic reports
• Evaluate and revise internal processes to increase efficiency
• Ensure compliance with applicable government regulations
• Act as the liaison between vendors, brokers, and internal staff to ensure seamless communication and coordination
• Assist in coordination of Leaves of Absence in accordance with state and federal law - FMLA, CFRA, PDL, ADA, and other laws as applicable
• Assist with administration of company retirement plan, including but not limited to, funding accounts bi-weekly after payroll processing, notifying employees of plan entry as employees become eligible, and entering new hires into retirement system
• Ability to learn, grow and help in other areas of HR based on your past experience and knowledge

• Bachelor's degree in human resources or related field or equivalent education and experience
• 5 to 7 years of progressive experience in benefits administration of employee benefits programs and experience coordinating benefits information systems
• Experience planning and managing annual open enrollment, benefits-related HRIS requirements, and benefit program metrics and reporting
• Strong knowledge of compliance requirements such as ADA: Americans with Disabilities Act, ACA: Affordable Care Act, ERISA: Employee Retirement Income Security Act, COBRA: Consolidated Omnibus Budget Reconciliation Act, FMLA: Family and Medical Leave Act, GINA: Genetic Information Nondiscrimination Act, etc.
• Exceptional Microsoft Excel skills including pivot tables, modeling, and VLOOKUP
• Exceptional organizational, interpersonal and communication skills
• Familiarity with Paylocity or other HRIS/HCM systems