POSITION SUMMARY:

Primary responsibility is the management and supervision of the evaluation, procurement, storage and distribution of all supplies and equipment used in the facility. (Exception of pharmaceutical drugs and food products) The Manager will oversee the daily operations of the purchasing office, storeroom and coordinate the group purchasing organization (GPO).

Manages budgets for reporting expenses and income revenue for the central service department and carrying out all necessary functions of materials and equipment procurement, inventory control and coordinating activities for purchasing. Manage and control the flow of purchasing supplies and equipment from acquisition to disposition, participation in designated hospital committees (Product Evaluation).

ESSENTIAL DUTIES (not all inclusive):

• Oversees the purchasing function utilizing acceptable purchasing practices. Coordinates the receiving and storage functions involving receiving, storage, and distribution of incoming and outgoing of supplies and/or equipment.
• Coordinates the standardization of supplies and equipment within the facility, ensures the facility is utilizing GPO pricing to reduce overall cost.
• Responsible for processing all capital equipment purchases, ensures all proper approvals have been met before placing orders.
• Supervise the materials staff to ensure job duties are done correctly and on time, assist in receiving, delivering, processing mail and supplies to departments.
• Responsible for medical product recalls –report to EOC Committee
• Chairs the Product Evaluation Committee, participates in various other hospital committees, EOC, annual safety faire.
• Reviews purchase requisitions to ensure proper authorization is correct, assists in gathering quotes for departments as requested.
• Responsible for conducting/coordinating Annual Inventory –provide totals to A/P in timely basis.
• Responsible for equipment management, tracking and repairing, process through Bio-Med.
• Responsible for ensuring the accurate and timely distribution of incoming and outgoing mail for the hospital.
• Participates in developing facility wide performance improvement system and incorporates results of the PI activities into the hospital’s PI efforts.
• Acts as the hospital liaison between vendors and departments on gathering needed information, product concerns, quotes and/or complaints.

REQUIREMENTS:

Education:

B.S. degree in Business Administration or its equivalent preferred.

Experience:

Minimum of 4 years' hospital purchasing experience, with some supervisory experience preferred.

Other Skills:

• Must be knowledgeable in the areas of merchandising, accounting and marketing.
• Must have a thorough knowledge of materials management procedures and departmental activities.
• Strong leadership and decision-making skills in a fast-paced environment.
• Ability to manage competing priorities.
• Effective communication and conflict resolution skills.
• Data-driven mindset with focus on performance improvement.
• Computer skills and proficiency in Microsoft Office.
• Strong analytical thinking and the ability to manage multiple tasks concurrently.
• Excellent customer service skills to provide ongoing support for staff, patients, and their families.
• Able to manage and deal with stressful situations; work effectively in stressful situations.
• The ideal candidate will have excellent organizational skills, and the ability to thrive in fast-paced, high-pressure environments.
• Demonstrates an attitude of co-operation and professionalism.
• Consistently demonstrates positive interpersonal relation skills.

M/F/D/V/SO

EOE