Title: Administrative Assistant - Intern
Job Category: Administrative/ Clerical
Requisition Number: ADMIN002210
Job Type: Part-Time
Minneapolis, MN, 55406, United States

Description

Who We Are

COPAL, Communities Organizing Latine Power and Action, is a member-based organization established in 2018 to improve the quality of life of Latine families. Grounded in the Principles of Jemez, COPAL is committed to continue building meaningful relationships that transcend both identity and geographical boundaries. COPAL envisions a Minnesota where everyone lives with dignity and respect.

Why You’ll Love Working Here

Our greatest asset is the dedication and commitment of our board, staff, members, and interns, as well as our valued volunteers, partners, coalition members, and leaders of the Latine community. With a clear mission and vision of a better future for all, we can mobilize people to bring about transformation and lead social, political, and economic change.

Wages

$19.00 per hour

Benefits

• Earned Sick and Safe Time (ESST)
• COPAL sponsors a retirement plan with 6% employer contribution after 90 days of service and immediate vesting

Because COPAL is a member with Metropolitan Alliance of Connected Communities (MACC) who partners with St. Mary’s University, COPAL employees and their spouses are also eligible for the following benefits at St. Mary’s University:

• Discounted tuition for Bachelor’s, Master’s, and Doctorate programs
• Professional development opportunities
• Access to advancement (internships, job placement, field practice)

Schedule

This is a temporary, part-time position that will work 30 hours per week (Monday – Wednesday 8 hours, Thursday 6 hours). The position is expected to be 6 months long in duration.

Job Summary

COPAL is hiring an Administrative Assistant Intern to support COPAL’s Worker Center team and join the effort towards building a Minnesota Latinx economic power through supporting community members that are seeking services. The Intern will focus on supporting data collection responsibilities and distributing clear and accurate information to the community.

Responsibilities

• Help front desk and office operations run smoothly.
• Support scheduling needs, room coordination, and administrative logistics.
• Ensure that administrative duties (filing, scanning, correspondence, supplies) are completed on time and with attention to detail.
• Organize and maintain front desk systems and procedures so they are consistent and easy to follow.
• Make sure community members feel welcomed, respected, and supported in all front desk interactions.
• Respond promptly to calls, emails, and walk-ins.
• Prioritize language access, accessibility, and cultural competency in interactions to reduce barriers.
• Ensure intake, sign-in, and service data are collected accurately and consistently.
• Handle confidential and sensitive information ethically and with discretion.
• Participate in fundraising as appropriate to the role, including site visits with funders and phone banking to increase membership/donor support.
• Collect accurate data that helps identify trends and opportunities to expand services and support overall community prosperity.

What You Bring

• Bilingual proficiency in written and spoken English and Spanish.
• Previous experience initiating conversations with community members about their stories, hopes, fears, and challenges, and a willingness to be bold in conversations with strangers and volunteers.
• Excellent communication and interpersonal skills with the ability to build rapport with people from diverse backgrounds.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Positive attitude, collaborative spirit, and willingness to learn.

Diversity and open expression are fundamental to the work of COPAL. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, Indigenous or people of culture, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, religion, national origin, sex, gender identity, sexual orientation, familial status, disability, age, marital status, membership or activity in a local human rights commission, status with regard to public assistance, criminal history (justice-impacted status), housing or homelessness status, height, or weight.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the hiring process. If you apply for this position, you may see references to MACC in some online materials.

COPAL participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. See E-Verify’s official poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf. See E-Verify’s Right to Work poster at https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.