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POSITION SUMMARY

The Cincinnati Art Museum has an immediate opening for a full-time Accounts Payable Clerk in the museum’s finance department. The Accounts Payable Clerk is responsible for providing complete, accurate, and timely financial transactions and reporting. This position is full-time, salaried exempt, and scheduled 35 hours per week onsite.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Working under the direction of the Chief Financial Offer, duties include but are not limited to:

Processing invoices on daily basis

Weekly electronic and check payment processing

Post Accounts Payable to General Ledger weekly

Ensure Accounts Payable system balances to General Ledger

Reconcile and record corporate cards transactions in accounting system

Responsible for year-end functions associated with Accounts Payable system including issuing 1099’s at year-end and accrual journal entries

Invoice entry and payment for multiple departments supplies, gas credit cards, water bills, utilities, etc.

Oversee departments’ timeliness in entering invoices.

Prepare admission transfer, development daily transactions, and online sales journal entry (monthly)

Reconciliation of the Blackbaud credit card bank statements (monthly)

Process art purchases for payment and record journal entry

Monthly sales tax filing and payment

Reconcile prepaid postage (monthly)

Reconcile liquor inventory with usage sheets and physical count

Other duties as requested

MINIMUM REQUIREMENTS

A two (2) year college degree in business related field and three (3) years experience and/or training in the field; or the equivalent combination of education and experience. Non-profit experience a plus.

Candidate must be able to maintain confidentiality and provide excellent service.

A proven ability to work successfully with others to achieve objectives.

Possess excellent written and oral communication skills.

Strong organizational skills, and ability to manage multiple tasks.

Proficient in Microsoft Office Suite, especially Excel, and other relevant computer programs.

Accounts Payable Clerk

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Accounts Payable Clerk in Cincinnati, Ohio at Cincinnati Art Museum

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