Jobs in New York, NY

About This Position

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property. Must be bi-lingual (English and Spanish)

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

Answer phones

Receive maintenance requests

Greet incoming and prospective tenants

Distribute all mail and fax correspondence

Receive rental applications

Preparation and completion of resident files

Monthly rent collection and posting of deposit

Implement and organize file storage for existing and former tenants

Provide administrative support to property management team

Receive service requests from tenants or staff and distribute to maintenance staff

Ensure prompt follow up with delinquent payments

Conduct regular inspections of common areas and tenants’ units

Type correspondence and memos to tenants

Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

2 to 3 years administrative experience required

Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus

Bi-lingual may be required

Ability to communicate both orally and in writing with a wide range of people

Ability to accept responsibility and account for his/her action

Trait of being dependable and trustworthy

Ability to utilize available time to organize and complete work within given deadlines

Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry, Push/Pull

Stand 12 lbs. or less (F)

Walk 11-20 lbs. (F)

Sit 21-50 lbs. (O) 26-40 lbs. (O)

Handling/Fingering 51-100 lbs. (F) over 40 lbs. (N)

Reach Outward/Above Shoulder (F) over 100 lbs.(N)

Climb (N/A)

Crawl (O) up to 33% of time

Squat/Kneel (F) up to 66% of time

Bend (C) more than 66% of time

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