Job Summary:

HIM Representative I is an entry level position responsible for clerical duties with in the Health Information Management department.

Responsibilities:

• Ultilizes various computer reports daily to retrieves medical records and documentation information from various locations and ensures record information is accounted for.
• Prints and Scans all final reports for each record retrieved and access medical record chart that corresponds to the medical record information retrieved.
• Retrieve all medical records requested by hospital departments for patient care, research and external reviewiers.
• Processes all requests for copies of medical records, including subpoenas; court orders and audits.
• Search and retrieve all medical record charts in permanent file according to the facilities terminal filing system.
• Research all loose reports and locate corresponding medical record for proper scanning.
• Collects the necessary documents, data, and information for the correct completion of birth certificates and/or other types of vital records
• Ability to analyze complex information and use problem solving skills to determine appropriate solutions to resolve Birth Certificate and Death Certificate issues.
• Assists Funeral homes, the local Town and State representatives with resolution of Birth & Death Certificate issues.
• Utilizes all medical record applications to research and merge duplicate medical record numbers.
• Assist physician with their records for completion.
• Answer all phone calls in a timely manner.
• Assists customers as needed with courtesy and respect.
• Ensure the privacy and security of patient information.
• Other duties as assigned

Experience:

Experience in hospital medical records or medical office experience preferred

Education:

High School diploma or equivalent required