Commercial Express HVAC is seeking a detail-oriented and motivated Accounts Payable Specialist to join our growing team! If you have a strong understanding of bookkeeping and accounts payable principles, are highly organized, and enjoy working in a fast-paced environment, we’d love to hear from you.

About the Role:

As our Accounts Payable Specialist, you’ll play a key role in ensuring accurate and timely processing of invoices, vendor communications, and financial reconciliations. You’ll be an essential part of our accounting team, supporting daily operations with efficiency and professionalism.

Responsibilities:

• Process and verify the accuracy of all incoming invoices
• Match invoices with purchase orders and ensure proper coding in the accounting software
• Schedule and process timely payments; print and mail checks with required backup
• Reconcile vendor statements and resolve any discrepancies
• Maintain and update accounts payable files
• Respond to internal and external vendor inquiries promptly
• Gather subcontractor documentation to support preparation of annual 1099 forms
• Reconcile corporate credit card statements
• Calculate and generate use tax as needed
• Provide administrative support and assist with special projects as assigned
• Maintain confidentiality of sensitive information

Qualifications:

• High school diploma or equivalent required
• Minimum of 2 years of relevant accounts payable experience
• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Ability to work independently and collaboratively in a team setting
• Excellent problem-solving, communication, and interpersonal skills
• Comfortable using various computer software and accounting systems

Preferred Skills:

• Knowledge of use tax generation
• Experience working with subcontractors and 1099 forms