Job Summary

The Finance Coordinator, under the direct supervision of the Director of Finance, is responsible for organizing various financial processes and tasks such as accounts payable, clinic expense management, and other finance related items. The Finance Coordinator will work cooperatively with many teams and individuals, internal and external, to ensure financial related processes and tasks are reviewed and executed in a timely manner to meet critical deadlines.

Essential Functions (not all inclusive)

• Accounts Payable
• Collect and enter all vendor invoices (paper and electronic) into the AP system to ensure accurate and prompt payment.
• Review and monitor various expenses for accuracy on an ongoing basis.
• Work directly with Director of Finance and other Leadership team members to ensure expense related questions are resolved in a timely manner.
• Establish ongoing communication with vendors to ensure disputes or variances are resolved in a timely manner.
• Expense Management
• Coordinate various clinic expense management reviews for items such as office supplies, medical supplies, janitorial supplies.
• Provide support to other team members as needed to ensure expenses are accounted for and managed well.
• Support and encourage a cost control mindset with other departments and team members.
• Reporting
• Review monthly financial reports include all postings to ensure accuracy on an ongoing basis
• Vendor Expense Report
• AP Aging Summary
• Profit & Loss Report by Class
• Admin Support
• Perform manual check requests for payroll and other areas as needed.
• General
• Assist the Director of Finance with various requests or tasks as needed.
• Meet daily (or more frequently) with Director of Finance to review status of tasks, discuss barriers, propose solutions, and
• Perform special projects and other duties as requested or assigned.
• Comply with departmental policies and procedures.
• Perform all duties and tasks with the highest level of professionalism, which includes professional communication and professional attire.
• Responsible for showing up to work on time and being available to all team members including HR, Leadership Team, employees, and vendors during work hours, Monday through Friday, 8am to 5pm.
• Work well with all AUC staff members, contractors, and vendors.
• Provide personal commitment and ownership to enhance knowledge, skills, and abilities in healthcare related financial areas.
• Maintain patient confidentiality and information security, adhere to all HIPAA regulations and requirements.
• Follow and adhere to CDC requirements for healthcare facilities.

Competencies

• Knowledge of financial related duties, roles, and responsibilities in a healthcare setting.
• Open to learning financial management and/or tracking systems.
• Excellent and effective communication and listening skills, oral and written – clear, concise, articulate, empathetic, and friendly – to support work with a wide range of different people and groups.
• Open and honest communication and feedback, to ensure all stakeholders have accurate information to support decision making and staffing needs.
• Exceptional customer service skills, email/telephone/virtual meeting etiquette, and display positive personality attributes.
• Strong time management skills, including use of technology and software to facilitate prompt task execution.
• Highly detail oriented, thorough, and responsible.
• Excellent tracking and organizational skills.
• Ability to multi-task, adapt to a variety of responsibilities that may change on a daily basis, focus and execute relevant goals.
• Excellent problem solving and critical thinking skills.
• Display a positive, focused, and solution-oriented attitude.
• Ability to work independently on assigned tasks, in addition accepting direction on given assignments.
• Demonstrates a high level of performance, accountability, integrity, professionalism, openness, and receptiveness to change.
• Ability to perform in the best interest of business needs.
• Ability to meet deadlines and prioritize workload and tasks on an ongoing basis.
• Excellent understanding of HIPAA and confidentiality requirements in a medical office setting.

Physical Demands

• Involves sitting down for prolonged periods of time.
• Must be able to have face-to-face conversations with vendors, employees, and the Leadership Team.
• Ability to communicate verbally with an excellent comprehension of the English language.
• Must be able to lift 25 lbs.

Required Education and Experience

• 2+ years of experience working with payroll, accounts payable, expense management, preferably in an urgent care setting.
• High school diploma or equivalent.
• Accounting or Finance college courses, 2 year, or 4 year degree (preferred)