Puget Sound Educational Service District seeks a Program Coordinator to support and coordinate various elements of Program Operations for our Early Learning Program. This position will work closely with the Executive Assistant, Grants Compliance Manager, Fiscal Team, Operations Systems Manager, and Director of Program Operations. This position will support and coordinate a variety of fiscal processes, as well as other operation/program related tasks such as inventory, contracts, communications, parent leadership etc.

Purpose Statement

The job of Coordinator, Program is done for the purpose/s of coordinating program activities and action plans; monitoring program standards; providing technical assistance, resources, and ongoing support.

This job reports to Assigned Administrator

Position open until filled, please submit application before best consideration date of 10/5/2025. First interviews in person is scheduled for 10/13/2025 and Second interviews virtual is scheduled for 10/20/2025.

Essential Functions

• Collaborates with others for the purpose of sharing expertise and resources, resolving issues, implementing, and maintaining services and programs.
• Coordinates with external customers for the purpose of developing programs, resolving issues, and maintaining services.
• Coordinates a variety of on-site and off-site events, assessments, workshops, trainings, courses, etc. for the purpose of ensuring necessary department/program outcomes are achieved.
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state, and federal regulations.
• May oversee the work of other staff for the purpose of ensuring program objectives are met within budget.
• Monitors program components (e.g., procedures and processes, communications, training needs, data, RFP process, grants, contracts for services, events, budgets, and expenditures, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Participates in meetings, workshops, trainings, committees, etc. for the purpose of receiving, conveying, and/or gathering information required to perform functions.
• Prepares a wide variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials for the purpose of disseminating information to appropriate parties.
• Provides training and/or technical assistance in assigned subject area to support the facilitation of action plans and/or the adoption of key strategies for the purpose of ensuring services are delivered in conformance with established guidelines, priorities, and needs.
• Responds to inquiries for the purpose of resolving problems, providing information and/or referring to appropriate personnel

Other Functions

• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

JOB-SPECIFIC COMPETENCIES

ACCOUNTABILITY: Takes responsibility and ownership for successfully accomplishing work and Agency objectives, and delivering results. Sets high standards of shared performance for self and others.
ACCURACY AND ATTENTION TO DETAIL: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.
PLANNING, ORGANIZATION, AND PRIORITIZATION: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.
RECORDKEEPING AND DOCUMENTATION: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices.
TEAMWORK: Works collaboratively with others to achieve shared goals and make decisions.

• AA Degree or higher in job related area.
• Experience implementing and/or coordinating projects in a busy work environment.
• Experience inputting, manipulating and analyzing data in a spreadsheet and/or database.
• Experience with Microsoft Suite products, including Microsoft Teams.
• Experience collaborating and coordination with individuals and teams.

• Experience with Head Start, Early Head Start, or ECEAP