Miscellaneous Business Operations Specialists jobs in Illinois

JOB SUMMARY:

The Dry Warehouse Coordinator is responsible for overseeing the day-to-day operations of the dry warehouse, ensuring accurate inventory control, efficient material flow, and compliance with all safety, food safety, and quality standards. This role acts as a key link between Production, Receiving, Shipping, and Planning to ensure materials are available, properly stored, and issued to support uninterrupted manufacturing operations.

Essential Duties and Responsibilities

Dry Warehouse Operations & Coordination

Coordinate daily activities within the dry warehouse, including receiving, storage, staging, and issuing of dry ingredients and packaging materials.
Ensure materials are stored according to FIFO, lot control, allergen segregation, and food safety requirements.
Maintain organization and cleanliness of dry warehouse locations to support efficient picking and staging.
Monitor material levels and communicate shortages, discrepancies, or risks to Warehouse Management and Inventory Lead.
Support yard and dock coordination related to dry warehouse materials as needed.

Inventory Control & System Accuracy

Perform inventory transactions in the ERP/WMS system, including receipts, transfers, staging, and material issues.
Verify accurate labeling, lot numbers, quantities, and expiration dates for all dry materials.
Support cycle counts, spot checks, and discrepancy investigations within the dry warehouse.
Ensure all material movements are scanned and recorded accurately and in real time.
Maintain documentation required for traceability, audits, and food safety compliance.

Production Support & Material Staging

Stage dry materials accurately and on time to support production schedules.
Coordinate closely with Production to respond to schedule changes, urgent needs, or priority adjustments.
Ensure materials issued to production meet quality, specification, and documentation requirements.
Assist in resolving material-related production interruptions or shortages.

Receiving & Shipping Support

Support receiving of dry materials by verifying quantities, condition, documentation, and lot information.
Assist with outbound shipments involving dry goods, ensuring correct SKU, lot, and quantities.
Communicate issues related to damaged, missing, or non-conforming materials promptly.

Safety, GMP & Compliance

Follow and enforce OSHA, GMP, and Food Safety standards within the dry warehouse.
Maintain clean, organized, and audit-ready storage areas.
Report unsafe conditions, damaged product, or non-conforming materials immediately.
Ensure proper use of PPE and safe operation of material-handling equipment.

Communication & Team Support

Act as a point of contact for dry warehouse-related questions during assigned shift.
Communicate clearly with Warehouse Managers, Inventory Lead, and Production teams regarding material status.
Support onboarding and training of new warehouse team members as assigned.
Reinforce standard work and accountability for inventory and material handling processes.

Continuous Improvement & Process Support

Identify opportunities to improve dry warehouse layout, material flow, and organization.
Participate in continuous improvement initiatives related to inventory accuracy and warehouse efficiency.
Support implementation of new procedures, system enhancements, or standard work updates.

Qualification Requirements

High school diploma or GED required; additional education or certifications in logistics, supply chain, or operations preferred.
1–3 years of experience in warehouse operations, inventory coordination, or material handling, preferably in a food manufacturing or regulated environment.
Working knowledge of ERP or WMS systems, including inventory transactions, scanning, and material movements.
Understanding of FIFO, lot control, expiration dating, and basic traceability requirements.
Familiarity with GMP, Food Safety, and OSHA standards.
Strong organizational skills with high attention to detail and accuracy.
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Effective communication skills and the ability to work cross-functionally with Warehouse, Inventory, and Production teams.
Forklift / PIT experience preferred or willingness to obtain certification.
Basic computer proficiency, including handheld scanners and Microsoft Office (Excel, Outlook).

Physical Demands

Regularly required to stand and walk for extended periods throughout the shift.
Frequently required to bend, stoop, kneel, reach, push, and pull while performing inventory checks and material handling.
Must be able to lift, carry, and move up to 50 pounds with or without reasonable accommodation.
May be required to operate forklifts, pallet jacks, and other material-handling equipment as needed.
Ability to climb ladders or stairs to access stored materials.
Visual acuity required to read labels, lot codes, expiration dates, and system screens accurately.
Manual dexterity required for scanning, labeling, and operating handheld devices and computer systems.
Must be able to work in cold, hot, or variable temperature environments, including freezer and refrigerated storage areas.
Required to wear appropriate personal protective equipment (PPE), including but not limited to safety shoes, gloves, hairnets, and hearing protection.

Work Environment

This position works in both office and manufacturing/warehouse environments with variable temperatures, loud noise from machinery, equipment alarms, and frequent interaction with carriers and drivers.

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