The Foreign-Trade Zone (FTZ) Coordinator is responsible for the day-to-day administration, compliance, and operational oversight of Foreign-Trade Zone activities. This role ensures full compliance with U.S. Customs and Border Protection (CBP) regulations, FTZ Board requirements, and company SOPs while supporting efficient warehouse, inventory, and trade operations.

Key Responsibilities

FTZ Compliance & Regulatory Oversight

Ensure compliance with 19 CFR Part 146, FTZ Board regulations, and CBP requirements

Maintain accurate FTZ records, including:

Admissions (CBP Form 214)

Weekly Estimates

Zone Status Changes

Transfers

Manipulations & Manufacturing authorizations

Coordinate and prepare documentation for CBP audits, annual reconciliations, and compliance reviews

Serve as the primary liaison between the company, CBP Port Director, FTZ Grantee, and customs brokers

Inventory Control & Recordkeeping

Monitor FTZ inventory accuracy between WMS, ERP, and ACE systems

Ensure proper inventory classification:

Privileged Foreign (PF)

Non-Privileged Foreign (NPF)

Domestic (D)

Zone-Restricted (ZR)

Conduct and support:

Cycle counts

Labeling of all cargo

Daily aisle audits

Annual physical inventories

Inventory discrepancy investigations and corrective actions

Maintain audit-ready documentation and records retention per CBP standards

Operational Coordination

Work closely with warehouse, transportation, and customer service teams to support FTZ receiving, put-away, picking, and shipping processes

Coordinate FTZ admissions, transfers, and withdrawals for:

Consumption

Export

Destruction

Ensure FTZ procedures are integrated into daily warehouse workflows without disrupting productivity

Reporting & Systems Management

Prepare and submit required FTZ reports, including:

Weekly Entry (CBP Form 3461/7501 equivalent via ACE)

Annual Reconciliation

FTZ Annual Report

Maintain FTZ data within:

WMS

ERP systems

ACE Portal

Identify and escalate compliance risks, discrepancies, or system errors

Policies, SOPs & Training

Develop, maintain, and update FTZ SOPs, work instructions, and compliance manuals

Train warehouse, operations, and administrative staff on FTZ procedures and compliance requirements

Support internal audits and corrective action plans (CAPA)

Qualifications

Required

3+ years of experience in FTZ operations, customs compliance, or international logistics

Strong working knowledge of:

FTZ regulations (19 CFR 146)

CBP procedures

Inventory control systems

Experience working with:

ACE

Customs brokers

CBP audits

High attention to detail and strong organizational skills

Preferred

FTZ Operator or User experience

Experience in warehousing, transportation, or 3PL environments

Familiarity with:

WMS/ERP platforms

Skills & Competencies

Regulatory compliance & risk management

Inventory accuracy & reconciliation

Cross-functional coordination

Strong documentation & reporting skills

Ability to interpret and apply federal regulations

Proficient in Excel and reporting tools

Working Conditions

Office and warehouse environment

May require walking warehouse floors and interacting with operations staff

Monday- Friday 9a-6p
Some weekends or overtime may be needed on seasonally basis