Living the vision of "Advancing the business of healthcare today for a better tomorrow," Medical Group Management Association (MGMA) works to perpetuate success throughout the healthcare industry as the premier association for professionals who lead medical practices. Since 1926, through data, people, insights, and advocacy, MGMA empowers medical group practices to innovate and create meaningful change in healthcare. We believe the future is what you make it, and we’re here to support the people who are ready to make the world a better place. Tomorrow will be remarkable because MGMA is here to help.

The Medical Group Management Association (MGMA is looking for a Meeting Specialist - States to join our Denver/hybrid team.

The Meeting Specialist – States is responsible for the end-to-end planning, execution and monetization of state chapter meetings, conferences, and events. This role combines strong event operations expertise with hands-on sponsorship and exhibit sales, ensuring high-quality attendee experiences and effective revenue generation. The role operates as a high-competency execution specialist, partnering closely with Association Managers and chapter leaders to deliver successful events aligned to chapter goals.

Essential Functions:

Event Planning & Execution

• Plan and execute state chapter meetings, conferences, and educational events from concept through post-event wrap-up.
• Develop detailed event timelines, run-of-show documents, and logistics plans.
• Coordinate venues, vendors, speakers, audiovisual services, registration, and on-site logistics.
• Manage on-site and virtual execution and resolve issues in real time to ensure a high-quality attendee experience.
• Ensure events are delivered on time, on budget, and aligned with MGMA and chapter standards.
• Other duties as required and necessary to ensure the success of the organization.

Sponsorship & Exhibit Sales

• Sell sponsorships and exhibits for state chapter events in accordance with approved guidelines.
• Partner with chapters and marketing to identify sponsorship opportunities and packages.
• Manage sponsor relationships from sale through fulfillment.
• Ensure sponsor deliverables such as signage, recognition, and exhibit logistics are executed accurately.
• Support post-event sponsor reporting and renewal opportunities.

Vendor, Budget & Operations Management

• Source, contract, and manage vendors and suppliers.
• Develop and track event budgets, expenses, and sponsorship revenue.
• Ensure contracts, timelines, and deliverables are met.
• Maintain event documentation, templates, and standardized processes to support repeatable execution.

Collaboration & PDLC Participation

• Partner with Association Managers and chapter leaders to align events with chapter goals and priorities.
• Collaborate with marketing on event promotion and sponsor fulfillment.
• Participate in the Product Development Lifecycle (PDLC) as an execution and revenue partner, supporting launches and delivery.

Supervisory duties:

• None.

Knowledge, skills and abilities:

• Ability to consistently promote, support, work, and act in a manner in support of MGMA’s mission, vision, and values/behaviors.
• Strong working knowledge of sponsorship and exhibit sales models, including packaging, pricing within guidelines, fulfillment, and post event reporting.
• Strong knowledge of end-to-end event planning and execution practices, including meetings, conferences, educational programs, and on-site operations.
• Proven ability to sell, manage, and retain event sponsors and exhibitors through effective relationship management and execution excellence.
• Make real time execution decisions related to event delivery, logistics, and sponsor fulfillment within established guidelines.
• Strong financial and operational skills, including event budget development, expense tracking, sponsorship revenue tracking, and reconciliation.
• Ability to ensure consistent, high-quality attendee and sponsor experiences aligned with MGMA and chapter standards.
• Ability to resolve issues in real time during on site event execution using sound judgment and professionalism.
• Ability to collaborate effectively with Association Managers, chapter leaders, marketing, and cross functional partners to deliver successful events in a federated or matrixed environment.
• Ability to maintain professionalism and represent the organization effectively with partners sponsors, and external stakeholders.
• Exceptional written and verbal communication skills and effective project management capabilities.

Education:

• A Bachelor’s degree in Business Administration, Communications, Marketing, or related field is preferred.

Experience:

• 4–7+ years of experience in meetings, events, conferences, or sponsorship management.
• Demonstrated experience planning and executing events end-to-end.
• Experience working with associations, chapters, or membership-based organizations preferred.
• Experience operating in a federated or matrixed environment preferred.
• Familiarity with healthcare organizations and practices preferred.

An equivalent combination of education and experience may be substituted on a year for year basis.

Additional Requirements/Licenses/Certifications:

• Certified Meeting Professional (CMP) or Digital Event Strategist (DES) preferred
• Must have reliable transportation.
• Must have valid driver's license.

Working environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an indoor, professional office environment.
• Will need to attend conferences and MGMA events in various locations around the United States on a regular basis.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, fax machines, and scanners.
• Regular, predictable attendance is required.

Physical Activities:

The physical demands described here are representative of those that must be met by employees in this role, to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employee is regularly required to successfully interact and accurately exchange information using the following suite of verbal and non-verbal communication skills critical to expressing oneself and conducting professional interactions on behalf of the business:

• Ability to read, write, edit
• Ability to converse, discuss, convey
• Also includes interactive engagement with software applications, computer graphics, and the ability to conduct internet research.

While performing the duties of this job, employee is regularly required to successfully navigate scenarios requiring the following observational abilities:

• Ability to perceive, identify, recognize
• Ability to detect, determine, discern, judge
• Ability to assess, estimate, compare

This is a largely sedentary role, so employee must be able to remain in a sedentary position while focusing for extended periods of time throughout the workday. Position also requires occasional movement inside the office to access file cabinets, printers, etc.

While performing the duties of this job, employee is regularly required to successfully navigate scenarios requiring the following operational abilities:

• Ability to operate PC/keyboard and other office productivity equipment
• Ability to position self to traverse/navigate around typical office setting
• Ability pull/push, lift, open/close, grasp/manipulate, transport up to 10 lbs.

Why Work for Us:

MGMA prides itself on providing team members from all walks of life with an inclusive work environment and comprehensive benefits package, including medical, dental, and vision coverage, life insurance, and both short- and long-term disability. We invest in our employees' growth with a 401(k) plan featuring company match, profit-sharing, and professional development opportunities. We prioritize work-life balance through a hybrid work schedule, an employee assistance program, and a generous time off package, which includes three weeks of vacation, 80 hours of sick time, and 11 paid holidays. From a flexible spending account and on-site fitness center to volunteer opportunities and tuition assistance, MGMA is committed to giving employees a well-rounded and gratifying employment experience.

We are an equal opportunity employer. All applicants shall be considered according to their individual qualifications, abilities, experience, and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status, or any other basis protected by applicable law.

MGMA does not engage in immigration sponsorship or relocation assistance.

The application deadline is April 24, 2016. This may be extended in the event additional time is necessary to receive a sufficient number of qualified candidates. The approximate salary range for this position is $65,000- $80,000, depending on the skills, education, and experience of the candidate.

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