Proposal Coordinator

US-FL-Tampa

Job ID: 2026-6193
Type: Regular Full-Time
# of Openings: 1
Category: Marketing
FL Tampa [C]

Overview

As a Marketing/ Proposal Coordinator, you’ll coordinate production for all components of proposals and marketing collateral and provide quality control review to ensure a high degree of accuracy and quality. You’ll provide graphic design support for a variety of materials including conferences, presentations, and award submittals. The marketing coordinator reports to the marketing director.

Responsibilities

• Collaborate with a Proposal Champion and technical resources to plan, develop, and produce quality, compliant, and compelling SOQs/RFQs and proposals.
• Lead kickoff meetings and manage pursuit team schedules.
• Write, update, and proofread marketing content, including proposals, resumes, presentations, project descriptions, and other related materials, for spelling, grammar, consistency, quality, and overall compliance with brand standards/voice.
• Support or lead production of deliverables associated with proposals and other business development efforts in conformance with company standards.
• Coordinate with subconsultants and remote team members to compose proposal text with a consistent and persuasive tone, and format proposals.
• Create or facilitate the creation of graphics, design layouts, and visuals for proposals.
• Help maintain the marketing team’s databases of proposal content.

Qualifications

• Bachelor of Science in Marketing, Business, Communications, Public Relations, or a related discipline.
• 2+ years of marketing experience. AEC experience a plus.
• Proficiency in Microsoft Office Suite and Adobe Creative Cloud suite software including InDesign, Illustrator, and Photoshop. Deltek Vision experience is a plus.
• This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise.
• While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions, and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, or pulling over 35 lbs.

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