Position Title: Project Manager

Location: Fremont, CA 94538, USA

Job Category: Project Management

Requisition Number: PROJE001195
Position Type: Full-Time

Job Location Type: Hybrid

Description:

PIVOT INTERIORS

Our organization includes a strategic team of big thinkers and creatives who truly work interdependently. Whether designing projects for our innovative clients, developing multi-pronged marketing strategies, or delivering a preeminent customer experience, we are constantly finding ways to underscore our promise to partner with our clients to make inspiring spaces that unlock their people’s greatest potential. The pace is fast, and the learning is constant…but as part of a team this driven, the possibilities are endless.

Your Role at Pivot
Pivot creates workplace environments to enable people to do their best work as a Project Manager, you are responsible for managing small to medium projects from beginning to completion with an emphasis on cost-effectiveness and customer service. Works in situations that are fast paced with frequent deadlines, constant interruptions, and changing priorities. Plans, directs and coordinates assigned project activities to ensure that project goals or objectives are accomplished within the prescribed time frame and budget.

In Addition, You Will be Responsible for:

Project Planning & Scope Management

• Manage small to medium size projects and assist senior team members on large projects identifying project phasing needs and gathering scope information.
• Schedule planning meetings and collect necessary project details. Review project documentation with support from the team to understand the project scope.
• Perform site verifications to document path of travel, elevator conditions, site readiness to receive furniture, and documenting findings.
• Write the scope of work & project description to provide required detailed information to ensure clarity and understanding for lead installation personnel.

Execution & Monitoring

• Monitor project execution to ensure it aligns with the quoted scope of work. Document and resolve any discrepancies to scope.
• Assist with pre-installation inspections by documenting findings and reporting issues to client and project team.
• Participate in final walk-throughs, prepare punch lists, and follow up on resolutions to ensure timely closure of all punch list items.

Client & Stakeholder Coordination

• Attend client and trade (OAC) meetings to ensure logistics are coordinated with key stakeholders and other trades.
• Ensure that client and key stakeholders receive regular updates on project timelines and progress.

Technical Review & Change Management

• Assist in reviewing specifications and identifying potential issues with the guidance of senior staff.
• Participate in updating project schedules.
• Communicate and document any scope or schedule changes. Present change orders to client and obtain approval on additional costs.
• Other duties as assigned.

We’re Excited About You If You Have

• A high school diploma or GED plus a bachelor’s degree in construction Mgt, Interior Design, Engineering, or Facilities Mgt from a four-year college or university; or an equivalent combination of education and experience.
• Knowledge of commonly used concepts, practices, and procedures.
• Experience with instructions and pre-established guidelines to perform the functions of the job.
• Experience with operations database, as well as previous working experience with Microsoft Word, and Excel.

SUPERVISORY RESPONSIBILITIES

The Project Manager customarily directs and coordinates the actions of multiple supporting positions within the project team.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations. Ability to read and analyze architectural drawings and blueprints. Ability to write reports and general business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to exercise independent discretion regarding defining problems, collecting data, establishing facts, and drawing valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS, IMMUNIZATION RECORDS

Healthcare clients may require documentation or other proof of COVID-19 vaccination, including proof of booster (original monovalent booster and/or updated bivalent booster).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand, walk; sit; use hands to finger, handle, or feel and operate a computer keyboard, mouse, and telephone keypad. The employee is frequently required to reach with hands & arms; climb or balance; stoop, kneel, crouch, or crawl; The employee must frequently lift &/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be required to travel to client sites up to 80% of the time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, high, precarious places, and outside weather conditions. The employee is occasionally exposed to the risk of electrical shock. The noise level in the work environment is usually moderate but can be loud if working at a customer construction site.

*Equal Opportunity Employer–minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.