Assistant Site Coordinator in Los Angeles, California at The Educare Foundation

About EduCare Foundation

At EduCare Foundation, we believe that love is the foundation of education and that every young person deserves the opportunity to learn, lead, and thrive.

Through expanded learning, academic enrichment, social-emotional learning, and student-support programs, we partner with schools and communities across Los Angeles County to help young people build confidence, discover their strengths, and reach their full potential.

Our mission is to inspire and empower young people to become responsible global citizens, courageous and compassionate leaders, and to live their dreams. Guided by our Heartset® Education approach, our employees create safe, caring, and engaging spaces where students feel seen, supported, and inspired.

When you join EduCare, you are not simply accepting a job—you are becoming part of a mission-driven community committed to shaping brighter futures.

Position Summary

The Assistant Site Coordinator helps bring EduCare Foundation’s mission to life by combining school-site administration with direct student engagement. This position helps ensure that the after-school program is organized, compliant, welcoming, and filled with meaningful opportunities for students to learn, connect, and grow.

Working closely with the Site Coordinator, the Assistant Site Coordinator supports daily program operations, attendance and compliance documentation, student recruitment, activities, events, and field trips. The position also develops and leads engaging academic, enrichment, and physical-recreation activities while serving as a positive mentor and role model for students.

This is a part-time position scheduled for approximately 25 hours per week. The schedule generally includes approximately 15 hours of administrative and compliance responsibilities and 10 hours of direct program instruction. Hours and assignments may change based on program enrollment, funding, and school-site needs.

Why Join EduCare?

As an Assistant Site Coordinator, you will have the opportunity to contribute both behind the scenes and directly with students. Your administrative work will help programs operate successfully, while your leadership and creativity will help students discover new interests, build confidence, and strengthen their sense of belonging.

In this role, you will have the opportunity to:

• Make a meaningful difference in the lives of young people.
• Design and lead engaging academic, enrichment, and physical-recreation activities.
• Build supportive relationships with students, families, and school communities.
• Gain hands-on experience in youth development, program instruction, compliance, and school-site operations.
• Develop your skills through training, collaboration, mentorship, and professional development opportunities.
• Work alongside passionate colleagues who believe in leading with empathy, integrity, and heart.
• Contribute to a culture where every employee’s work supports student success.

If you are organized, creative, compassionate, and excited to help young people learn and thrive, we would love to learn more about you.

What You’ll Do

In this role, you will combine strong administrative and organizational skills with creativity, student leadership, and a genuine commitment to supporting young people. Your primary responsibilities will include:

Essential Duties and Responsibilities

Administrative and Compliance Responsibilities

• Support the Site Coordinator with the daily administration and operation of the assigned after-school program.
• Collect, review, and process daily student attendance records in accordance with EduCare Foundation’s attendance and compliance procedures.
• Enter attendance information into EduCare’s designated tracking systems within 48 hours of program completion.
• Record and submit attendance through the Beyond the Bell application when assigned to a Los Angeles Unified School District school site.
• Track, organize, and maintain student registration forms and other required program documentation.
• Maintain accurate and organized attendance, compliance, administrative, and program records.
• Communicate professionally and effectively with students, parents and guardians, school administrators, school-site employees, district personnel, external program observers, community partners, and EduCare employees.
• Actively recruit students to participate in after-school programs, activities, events, and field trips.
• Support the school site in meeting program enrollment and attendance goals.
• Organize, facilitate, and participate in after-school events and field trips.
• Collect, review, and maintain required field-trip forms and supporting documentation.
• Assist with administering student-interest surveys and other feedback activities involving students, families, school administrators, teachers, and EduCare employees.
• Support Quality Standards and Continuous Quality Improvement processes.
• Assist with preparing and distributing monthly program calendars.
• Participate in monthly program observations and emergency drills.
• Follow all EduCare, school-site, and district safety protocols, policies, and procedures.
• Follow applicable grant requirements and the policies outlined in EduCare’s After-School Program Policies and Procedures Manual.
• Attend required professional-development sessions, site-staff meetings, and EduCare organizational meetings.
• Perform other related duties and projects as assigned.

Program Instruction and Student Engagement

• Develop and facilitate engaging, age-appropriate academic, enrichment, and physical-recreation activities.
• Prepare and maintain written activity and lesson plans for assigned programs.
• Provide clear instructions and actively guide students through program activities.
• Maintain active supervision of students throughout all program activities, events, and field trips.
• Build positive and supportive relationships with students and serve as a mentor and role model.
• Encourage students to develop new skills, explore their interests, and participate in activities outside their comfort zones.
• Promote creativity, self-expression, teamwork, positive relationships, and social-emotional learning.
• Establish and communicate clear behavioral expectations and reinforce program rules consistently.
• Modify activities based on student needs, interests, participation, and feedback.
• Incorporate feedback and direction from the Site Coordinator and After-School Program leadership.
• Help maintain a safe, welcoming, inclusive, and engaging program environment.
• Respond appropriately to student concerns and promptly notify the Site Coordinator of behavioral, safety, or program issues requiring additional support.

Attendance Responsibilities While Leading Programs

When leading an assigned program, the Assistant Site Coordinator will:

• Collect and document student attendance in accordance with EduCare’s attendance and compliance procedures.
• Ensure students follow all required sign-in and sign-out procedures.
• Explain the importance of accurate sign-in and sign-out records to students.
• Monitor students while they sign in and out to ensure required procedures are followed.
• Submit completed and signed attendance records to the After-School Program office by the established deadline.
• Submit daily attendance through the electronic Beyond the Bell application when assigned to a Los Angeles Unified School District school site.
• Immediately report attendance discrepancies or missing documentation to the Site Coordinator.

Supervisory Responsibilities

This position does not have formal employee supervisory responsibilities. However, the Assistant Site Coordinator is responsible for actively supervising, mentoring, and supporting students during after-school activities, events, and field trips.

Additional Responsibilities

The duties listed above describe the primary responsibilities of the position but are not intended to be an exhaustive list. The Assistant Site Coordinator may perform other related duties and projects as assigned to support students, the school site, and EduCare Foundation’s mission.

What You’ll Bring

We are looking for an organized, creative, and compassionate professional who believes in the potential of every young person. The ideal candidate enjoys working directly with students, can create engaging learning experiences, and understands that accurate administrative and compliance work is essential to a successful after-school program.

Required Qualifications

Education

• Associate degree or completion of at least two years of college-level coursework from an accredited college or university.
• A bachelor’s degree from an accredited college or university is preferred.

Experience

• At least two years of experience working in an after-school, youth-development, educational, or community-based program.
• Experience teaching, leading, mentoring, or supporting middle school or high school students from diverse cultural and linguistic backgrounds.
• Experience developing and facilitating academic, enrichment, physical-recreation, or other youth-centered activities.
• Administrative, attendance-tracking, compliance, data-entry, or recordkeeping experience is preferred.
• Experience supporting program events, field trips, student recruitment, or school-site operations is preferred.

Knowledge, Skills, and Abilities

• Ability to develop and facilitate engaging, age-appropriate academic, enrichment, and physical-recreation activities.
• Ability to prepare clear and organized activity or lesson plans.
• Ability to provide students with clear instructions, guidance, encouragement, and constructive feedback.
• Ability to build meaningful relationships with students and contribute to a safe, caring, inclusive, and engaging program environment.
• Ability to establish and consistently reinforce appropriate behavioral and safety expectations.
• Ability to actively supervise students during programs, events, and field trips.
• Strong administrative, organizational, and recordkeeping skills.
• Ability to collect, review, enter, and maintain accurate attendance and compliance documentation.
• Strong attention to detail and commitment to completing assignments accurately and on time.
• Strong verbal and written communication skills.
• Ability to communicate with empathy, professionalism, and respect.
• Ability to work effectively with students, families, school personnel, district representatives, community partners, and EduCare employees from diverse backgrounds.
• Ability to manage administrative duties and direct program responsibilities within the assigned schedule.
• Ability to manage multiple responsibilities, deadlines, and changing priorities.
• Ability to remain focused and productive in an active school-site environment.
• Ability to understand and follow written, verbal, and electronic instructions.
• Sound judgment, initiative, and problem-solving skills.
• Ability to recognize when a student, behavioral, safety, attendance, compliance, or program concern should be referred to the Site Coordinator or another appropriate team member.
• Ability to work independently while contributing to a collaborative and supportive team.
• Openness to feedback, learning, and continued professional growth.
• Ability to modify programs and activities based on students’ ages, abilities, needs, interests, participation, and feedback.
• Ability to adapt to changing schedules, student needs, program priorities, and school-site assignments.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to learn and use databases, attendance-tracking systems, internet-based applications, and other workplace technology.
• Bilingual proficiency in English and Spanish is preferred.

What Success Looks Like at EduCare

Leading with Heart

Approaches students, families, colleagues, and community partners with empathy, patience, authenticity, and respect. Helps create an environment where people feel seen, heard, valued, and supported.

Student Connection and Belonging

Builds positive relationships with students and encourages participation, creativity, self-expression, confidence, leadership, and social-emotional growth. Recognizes that every interaction is an opportunity to make a meaningful difference.

Program Facilitation

Creates and facilitates engaging academic, enrichment, and physical-recreation activities. Provides clear guidance and adjusts activities based on student needs, abilities, interests, participation, feedback, and direction from program leadership.

Active Student Supervision

Remains actively engaged with students, maintains awareness of the program environment, reinforces behavioral and safety expectations, and responds promptly and appropriately to student needs and concerns.

Commitment to Student Success

Keeps students at the center of the work and understands how meaningful activities, caring relationships, accurate records, and organized programs contribute to positive student experiences and outcomes.

Program and Administrative Support

Balances direct student instruction with organized and dependable support for attendance, registration, compliance, student recruitment, events, field trips, and daily school-site operations.

Job Knowledge and Growth

Demonstrates the knowledge and skills required for the position, applies new procedures, seeks opportunities to learn, and understands how individual responsibilities contribute to EduCare’s mission.

Technology

Uses required technology effectively, adapts to new systems, troubleshoots basic issues, and uses technology to improve accuracy, communication, and productivity.

Communication

Communicates clearly, professionally, and respectfully; listens to understand; keeps appropriate individuals informed; and adjusts communication for different audiences and situations.

Service and Responsiveness

Responds promptly and thoughtfully to students, families, school personnel, community partners, and colleagues. Approaches difficult or sensitive situations calmly, respectfully, and with a solution-focused mindset.

Collaboration and Community

Works collaboratively with colleagues and school-site partners, welcomes constructive feedback, contributes to a positive team environment, and recognizes that EduCare’s impact is strengthened when people work together.

Professionalism and Integrity

Treats others with dignity and respect, maintains appropriate professional boundaries, protects confidential information, follows through on commitments, and models the values expected of EduCare employees.

Adaptability

Responds constructively to changing priorities, student needs, program conditions, delays, and unexpected situations.

Dependability and Accountability

Reports to work and meetings on time, takes responsibility for assigned duties, meets deadlines, and communicates promptly when support or an adjusted plan is needed.

Initiative and Problem-Solving

Takes ownership of responsibilities, identifies opportunities to improve programs and processes, uses sound judgment, and asks for or offers assistance when appropriate.

Planning, Quality, and Accuracy

Organizes responsibilities, uses time effectively, prepares activity plans, maintains complete records, reviews work for accuracy, incorporates feedback, and looks for ways to strengthen program quality and compliance.

Safety and Care

Actively contributes to a physically and emotionally safe environment. Follows all EduCare, school-site, and district safety procedures and promptly reports student concerns, unsafe conditions, or incidents requiring additional support.

Schedule Requirements

• Must be available to work approximately 25 hours per week during designated after-school program hours.
• The typical schedule includes approximately 15 hours per week performing administrative and compliance responsibilities and 10 hours per week leading student programs.
• Some evening or weekend work may be required for meetings, training sessions, field trips, competitions, or special events.
• Work hours and assignments may change based on program enrollment, funding, staffing, or school-site needs.

Travel and Work-Location Requirements

• Must be willing and able to travel to school sites and other locations throughout the Los Angeles area for meetings, training sessions, events, and program activities.
• Although initially assigned to a particular school site, the employee may be reassigned based on enrollment, staffing, funding, school-site needs, or other operational requirements.

Physical Requirements

The physical requirements described below represent those generally required to perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

While performing this job, the employee is regularly required to sit, stand, walk, speak, hear, use their hands, and reach with their hands and arms. The employee may also be required to bend, kneel, crouch, or stoop.

The employee must be able to:

• Regularly lift or move materials weighing up to 10 pounds.
• Frequently lift or move materials weighing up to 25 pounds.
• Occasionally lift or move program materials weighing up to 50 pounds, with assistance when appropriate.
• Move throughout the school site and actively participate in or supervise indoor and outdoor student activities.
• Set up and put away program supplies, materials, and equipment.
• Use computers and other workplace technology for extended periods.

Work Environment

This position primarily works at school sites in classrooms, offices, multipurpose rooms, gymnasiums, outdoor recreation areas, and other program spaces. The employee may work indoors and outdoors and may be exposed to changing weather conditions during activities, events, and field trips. The noise level may vary from moderate to loud depending on student activities and the assigned location.

Pre-Employment and Continuing Requirements

Before beginning employment, the selected candidate must:

• Successfully complete a Live Scan background check.
• Provide proof of a negative tuberculosis test dated within 60 days before the hire date.
• Meet all applicable school-district, grant, and program clearance requirements.

Following hire, the employee must:

• Obtain CPR and First Aid certification within 90 days of employment, unless an earlier deadline is required.
• Complete all assigned organizational, safety, and compliance training, including harassment-prevention training.
• Maintain all certifications, clearances, and training requirements associated with the position.

Equal Employment Opportunity

EduCare Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, age, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender, gender identity, gender expression, marital status, military or veteran status, physical or mental disability, medical condition, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

EduCare Foundation provides reasonable accommodations to qualified applicants and employees with disabilities and for other reasons required by applicable law. Applicants who need a reasonable accommodation during the application or hiring process may contact Human Resources at hr@educarefoundation.com.