Job Title: HR Assistant

Location: Newark Beth Israel Medical Ctr

Department Name: HR - NBI

Req #: 0000236637

Status: Hourly

Shift: Day

Pay Range: $19.72 - $27.85 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Overview:

The HR Assistant provides administrative and daily operations support to the HR operations department.

S/he/they will be responsible for providing administrative support for the department, scheduling and preparing for new employee orientations and training and entering of a high volume of employment records into our HR systems.

The HR assistant carries out administrative responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training, executive administration, and employment.

The Human Resources assistant contributes to the accomplishment of Human Resources practices, goals, and objectives which will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

The Human Resources assistant helps the larger HR team with the implementation of services, policies, and programs.

Qualifications:

Required:

• High School Diploma or equivalent required
• 5+ years related administrative experience required

Preferred:

• Bachelors degree in Human Resources, Business or related field preferred,
• 2-3 years related Human Resources experience in comparable role preferred
• Previous healthcare experience strongly preferred

Essential Functions:

Administrative

• Provide front desk support to department of Human Resources, including but not limited to: multiple line phone management, message taking and dissemination, walk-ins to the department, managing scheduled appointments to the department, managing multiple HR email boxes daily.
• Respond to first level employee questions regarding policy and procedure.
• Processing incoming and outgoing mail internal, FedEx, etc.
• Creating and distributing documents.
• Providing high level of customer service to employees/client groups.
• Serving as a point of contact with vendors/administrators.
• Enter employment data into system of record Alchemy files, corrective actions, etc.
• Setting appointments and arranging meetings.
• Maintaining calendars of HRL team; schedule and manage meetings for VP of Human Resources.
• Compiling reports and spreadsheets and preparing spreadsheets.
• Inventory control and management of HR office supplies, equipment ordering, etc.
• Special event coordination and management ie: service awards, annual employee appreciation, etc.
• Talent/New Hire Process.
• Assist HR talent team with the hiring process as needed.
• Preparing/scanning new employee files.
• Assisting in preparation for employee orientation and in orienting new employees to the organization.
• Ensuring new employees understand the benefit enrollment process.
• Serving as a point person for all new employee questions.
• Record Maintenance.
• Maintain current HR files and databases.
• Maintain records related to grievances, performance reviews, and disciplinary actions.
• Perform file audits to ensure that all required employee documentation is collected and maintained.
• Complete termination paperwork.
• Complete employment verification related to unemployment claims, housing, etc.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer
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