Fleet & Strategic Sourcing Manager
Location Preference: Washington, D.C. | Atlanta | St. Louis
Katsam Property Services

Position Overview
Katsam is seeking a Fleet & Strategic Sourcing Manager to lead enterprise-wide fleet operations across multiple operating regions. This role is responsible for building and scaling a centralized fleet function that maximizes asset uptime, ensures regulatory compliance, controls total cost of ownership, and supports multi-site expansion.This position combines hands-on operational leadership with strategic planning. The Fleet & Strategic Sourcing Manager will partner closely with Operations, Finance, and Safety to drive proactive maintenance strategies, vendor performance accountability, lifecycle planning, and capital forecasting.
This is a high-impact leadership role critical to business continuity, operating margin protection and long-term operational scalability.

Key Responsibilities
Enterprise Fleet Operations Leadership

• Oversee fleet maintenance operations across all company locations
• Drive initiatives to improve uptime, reduce unplanned downtime, and standardize maintenance practices
• Ensure preventative maintenance compliance based on OEM standards, engine hours, mileage, and regulatory requirements
• Maintain audit-ready maintenance records across all jurisdictions
• Standardize fleet processes and service-level expectations across locations
• Oversee fleet registration, titling, tax compliance, emissions, IRP, and IFTA reporting in all states of operation

OEM Procurement & Strategic Sourcing

• Lead vehicle sourcing strategy, upfit coordination, and capital planning
• Negotiate pricing, warranty terms, service level agreements, and performance metrics with OEMs and vendors
• Manage total cost of ownership analysis and lifecycle planning
• Approve vendor estimates and invoices to ensure cost accuracy and accountability
• Drive competitive sourcing initiatives and vendor rationalization strategies

Budgeting, Cost Control & Warranty Recovery

• Develop and manage fleet operating and capital budgets
• Lead forecasting and variance analysis tied to fleet expenditures
• Oversee warranty tracking and reimbursement efforts
• Maximize OEM and supplier recovery opportunities
• Implement controls to reduce repeat failures and avoidable repair costs
• Monitor fuel management programs and fraud prevention efforts

Telematics, Data & Predictive Analytics

• Oversee implementation and utilization of Samsara and Fleetio platforms to improve asset visibility and performance
• Establish KPI dashboards including:
  • Downtime percentage
  • PM compliance rate
  • Cost per unit
  • Repair cycle time
  • Utilization metrics
• Integrate telematics and diagnostics into predictive maintenance strategies
• Prepare executive-level fleet performance reporting and recommendations

Risk Management & Compliance

• Ensure full compliance with DOT, OSHA, IRP, IFTA, and state regulatory requirements
• Develop and document fleet SOPs and standardized maintenance procedures
• Partner with Safety to analyze accident trends and implement corrective actions
• Lead audit preparation and regulatory reporting

Cross-Functional Partnership

• Align fleet strategy with company growth plans and operational expansion
• Serve as internal fleet subject matter expert to Operations and Finance
• Build scalable processes that support future geographic growth
• Provide high-level internal customer service to field leadership

Qualifications

• Associate or bachelor’s degree in business, Supply Chain, Automotive Technology, Transportation, or related field (Trade/Technical certification acceptable with experience)
• CAFM certification strongly preferred
• 8+ years of progressive fleet leadership experience
• Demonstrated experience supporting multi-site field operations
• Strong OEM procurement and vendor negotiation background
• Proven experience managing fleet budgets and capital planning
• Working knowledge of IRP and IFTA compliance
• Experience with Samsara, Fleetio, or comparable fleet management systems
• Advanced Excel and financial analysis capabilities
• Strong leadership presence with high accountability and operational rigor

Why This Role Matters
Fleet reliability directly impacts service delivery, safety, customer retention, and margin protection. This role is foundational to building a scalable infrastructure that supports Katsam’s continued growth across markets.