Court Supervisor Recruitment Flyer
Pursuant to the terms of General Rule 29, all Battle Ground Municipal Court staff are under the supervision of the presiding judge and are employed by the judicial branch. Under the direction of the Court Administrator this position plans, implements and oversees the daily operations of the Municipal Court including responsibility for supervision, training, evaluation, and development of court staff. Supervises and oversees collections, accounting functions, court procedures, and the development of and updates to court processes. Acts as the Court Administrator in their absence.

Work is performed in accordance with professional standards, court policies and procedures, city ordinances, state regulations and court rules to provide highly responsible professional leadership in the management of the court.

• Oversee the functions of the Battle Ground Municipal Court.
• Supervise court staff including but not limited to training and development of employees; planning, assigning, and directing work; addressing complaints and disputes; resolving problems; appraising performance; recommending disciplinary actions; implementing organizational changes; approval of timesheets; approving and scheduling leave time.
• Coordinate jurisdictional meetings and providing statistical reports to all jurisdictions that the court services (City of Battle Ground, City of Ridgefield and City of La Center) . Update each jurisdiction with legislative changes and the impact on the court.
• Assist with process and procedures regarding any new legislation and ensures compliance with legislative requirements.
• Monitor, and review the timely collection and disbursement of all fines and court fees in conformance with state statutes and oversees collections, accounting functions, including bankruptcies.
• Communicate a wide variety of information to all levels of court customers including attorneys, law enforcement agencies, defendants, victims and state agencies regarding court procedures by telephone, email, mail or at the counter.
• Responsible for Interstate Compact Compliance (2005 Federal Legislation). Accurate screening and eligibility of charges for defendants living out of state, per contract with Clark County.
• Process correspondence from defendants which requires identifying the issue, researching the request, referring to the Judge, process correspondences from Department of Corrections inmates, respond to defendants and making all appropriate docket entries.
• Serve as clerk to the Judge during court proceedings. Performs other court-related tasks such as recording and logging proceedings, marking exhibits and procuring a jury. Process and implement judge’s orders; prepares and processes bench warrants, vacating orders and expungements and send to appropriate agencies.
• Interpret and apply laws, rules, codes, and procedures governing case processing and/or courtroom procedures. Develop and implement new policies and procedures for court due to rule changes. Work directly with the Court Administrator, Judge and the Prosecutor on legal issues and effects on the court.
• Assist with monitoring processes for supervised release; amended orders; billings; and release conditions imposed.
• Assist with notifications to Department of Licensing (DOL) of pre-trial ignition interlock imposed and monitor and ensure correct reporting and removal of ignition interlock requirement when applicable.
• Assist with monitoring and reporting processes for: firearms orders; domestic violence-no contact orders, and mental health 10.77 orders.
• Responsible for Municipal Court webpage content and updates.
• Process and complete month end reports for Battle Ground, Ridgefield and La Center, and disburse bail refunds, and restitution to the appropriate parties.
• Provide backup assistance to Court Clerks by entering cases such as criminal citations, traffic citations, parking tickets and code enforcement into the Judicial Information System (JIS) which requires verifying personal information. Updating JIS with information such as hearings held dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders and probation entries. Setting up payment plans and establishes follow-up actions.
• Provide backup assistance to Court Clerks by setting up cases within jurisdiction time frames for various types of hearings. Prepares court calendars and notifies parties related to case by subpoena or summons. Process continuance requests and notify all parties involved.
• Manage and oversee interpreters for non-English speaking court defendants, victims and witnesses.
• Maintain the financial records for the Municipal Court, including money receipted for infractions and violations, bail and time payments.
• Work with contracted collection agencies.
• Drafting local orders for audit and policy purposes.
• Prepare and submit yearly report to Washington Department of Revenue for unclaimed property for the court.
• Provide back up for preparation of daily bank deposits.
• Work with auditors yearly providing explanation of local process and procedures.
• Comply with District and Municipal Court General Records and Retention Schedules and records management for the court.
• Generate related reports such as statistical reports for Battle Ground, Ridgefield, and La Center.
• Develop and maintain extensive filing and recordkeeping systems. Ensure that files and all relevant materials are available for cases as required. Reviews documents and ensures that proper signatures are obtained and that documents are distributed to the proper offices or people.
• Responsible for public records requests maintained by the Municipal Court. Responsible for responding to Municipal Court public records requests in a timely manner.
• Process purchase requisitions and orders as needed. Maintains adequate inventories of office supplies. Determines and orders office supplies and equipment according to established guidelines.
• Timely and regular attendance.
• Follow/adhere to all city policies and procedures, and safety program regulations and requirements.
• Perform other duties and responsibilities as assigned.

Knowledge of:

• The roles and responsibilities of courts and principles of judicial independence, including General Rule 29 (GR29).
• The Judicial Information System (JIS)
• Department of Licensing (DOL & DIAS) system
• Advanced Municipal Court practices, procedures and legal terminology found in a court/legal setting.
• Principles of administration, planning, supervision and organization.
• Management and supervision of others.
• Local, state, federal laws and regulations related to municipal courts.
• The right to privacy and public disclosure laws.
• Basic research methods.
• Office practices, procedures and equipment.
• General governmental accounting procedures.
• Record-keeping systems and retention requirements for municipal courts.
• Standard business English usage, spelling, grammar and punctuation.
• Microsoft Office

Ability to:

• Plan, delegate, coordinate and improve the work of the Municipal Court; motivate subordinate employees; identify needs, develop long-range plans and evaluate the outcome.
• Supervise, make constructive comments motivate subordinate employees.
• Provide excellent customer service, both internally and externally.
• Handles several tasks simultaneously while maintaining a high level of accuracy and attention to detail in an environment of frequent interruptions.
• Remain flexible to changing priorities or job tasks.
• Handle sensitive matters with integrity and confidentiality.
• Plan and organize workloads.
• Establish and follow priorities, organize files and materials, identify procedural problems, organize and pay attention to details.
• Provide technical support to Court Clerks.
• Maintain a high level of accuracy and complete documents while meeting deadlines.
• Gather data from a variety of sources.
• Communicate effectively, both orally and in writing.
• Apply and explain policies, procedures, rules and regulations.
• Make sound decisions in accordance with established guidelines.
• Provide conflict management while interacting with emotionally distraught individuals while recognizing potential danger and taking appropriate action to ensure safety and security.
• Understand and work within the scope of authority.
• Perform the essential functions of the job, with or without reasonable accommodation.
• Establish and maintain cooperative and effective working relationships with Judge(s), management, staff, contractors, as well as the general public served by the department.

Job descriptions are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job.

• High school diploma or GED.
• Coursework or training in business administration, public administration, legal administration or a related field. An associate’s degree is preferred.
• Five (5) years of progressively responsible experience in a court setting is preferred.
• At least one (1) year of supervisory experience.
• At least (4) years of experience and knowledge of Judicial Information System (JIS) preferred.

Licenses, Certificates and Other Requirements:

• Possession of a valid driver’s license.
• Must successfully pass all phases of the pre-employment hiring process, including but not limited to reference checks, a criminal background check and credit check.

Work is performed in an office or courtroom environment with extensive time spent at a desktop computer. The nature of this work has frequent interruptions. Sitting and standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; occasional moderate lifting up to 20 pounds and more with assistance. May be subject to dealing with hostile and/or emotional customers requiring the use of conflict management skills. The nature of the work may cause noisy office conditions. Position may be required to work extended hours including evenings. Position may be required to travel outside City limits to attend meetings or trainings.