Manager, Payroll & Benefits Accounting

Location: Virginia Beach, VA (on-site)

Department: Finance

Job Type: Full-Time

Clinical Classification: Non-clinical

Shift: 8:15 a.m.- 5:00 p.m. (ET)

LifeNet Health is searching for talented individuals who will embrace our mission of saving lives, restoring health, and giving hope.

LifeNet Health, headquartered in Virginia Beach, Virginia, is the largest nonprofit organ procurement organization (“OPO”) and tissue processor in the United States, as well as a leading innovator in tissue engineering and regenerative medicine. Our goal is to improve the quality of human life through the provision of organs, tissues, and cells for transplantation; to provide innovation in the fields of bio-implants, regenerative medicine and research; and, to serve the community with educational and support services that enhance the donation process. LifeNet Health has over 1200 employees and has a growing global presence.

How you will contribute to LifeNet Health’s success:

The Manager, Payroll & Benefits Accounting is responsible for overseeing all aspects of payroll processing, payroll accounting, and employee benefit accounting. Ensures the accurate and timely payment of wages and incentive compensation, compliance with federal and state regulations and internal policies, proper accounting for payroll and benefits transactions, and efficient coordination with internal teams and third-party providers. The manager plays a critical role in financial reporting, audit readiness, and adherence to internal controls through effective collaboration with internal departments and third-party providers. Manages one direct report.

What you’ll do:

• Payroll Management: Manages end-to-end processing and auditing of the bi-weekly and off-cycle payroll process for employees nationwide, ensuring timely and accurate calculation of wages, withholdings, deductions, and labor cost allocation to the general ledger. Leads and directs the day-to-day tasks and responsibilities of Sr. Payroll Specialist ensuring consistency in work processes, accurate and timely completion of payroll tasks, and talent development. Acts as primary business owner for payroll processing solution to ensure system configuration aligns with company policies, federal and state regulations and payroll best practices. Maintains and oversees the accuracy of payroll system configuration, including data tables related to tax withholdings, overtime rules, time-off accruals, benefit contributions and deduction calculations. Identifies and investigates payroll discrepancies, performs root cause analysis and partners with internal stakeholders to resolve issues in a timely and compliant manner. Delivers exceptional customer service support to internal and external stakeholders, including employees, department managers, auditors and vendors. Prepares and distributes detailed and summary reports on payroll activity to meet departmental, financial, and executive reporting needs – both routinely and on an Ad hoc basis. Leads and participates in payroll-related projects, including system upgrades, process improvements, compliance audits, and implementation of new tools or features to enhance payroll efficiency and accuracy.
• Benefit Accounting: Collaborates with HR and Finance to manage employee incentive and merit compensation processes. Contributes to accurate financial reporting through budgeting and forecasting of payroll expenses, benefit costs, and employer contributions. Supports the administration of employee retirement plans by ensuring timely and accurate contributions and assisting with compliance testing. Facilitates employee benefit plan audits by preparing schedules, responding to auditor requests, and ensuring timely and complete documentation. Ensure the accuracy of benefit-related expenses and accruals through regular analysis and reconciliation in accordance with GAAP.
• Compliance: Maintains up-to-date knowledge of local, state, and federal payroll tax and benefit regulations, including IRS, Department of Labor (DOL) and ERISA requirements, to ensure full compliance with all applicable laws, regulations and policies. Oversees the accurate and timely execution of required filings, including quarterly and annual payroll tax filings. Coordinates and prepares supporting schedules and documentation for internal and external audits, including financial, tax, and compliance audits. Leads the coordination of annual payroll and benefit plan audits conducted by external agencies, ensuring timely and accurate submission of requested data and responses. Manages the registration process for new state and local tax accounts, including state withholding, state unemployment insurance (SUI), and other applicable payroll-related tax jurisdictions

What you’ll bring (Minimum Requirements):

• Bachelor’s Degree
• SEVEN (7) years – Payroll and Benefit Accounting experience
• FIVE (5) years – Experience with any Payroll/Time Management Applications
• THREE (3) years – Leadership experience

Preferred Experience/Skills/Certifications:

• Bachelor’s Degree – Accounting, Finance, or related field
• FIVE (5) years – Experience managing incentive compensation and benefit/retirement plan accounting
• FIVE (5) years – Leadership experience
• TWO (2) years – Experience using ADP, Workday, Oracle, or SAP
• TWO (2) years – multi-state, multi-company payroll processing
• CPP or CPA Certified – Certified Payroll Professional or Certified Public Accountant

These would be nice too (Knowledge Skills and Abilities):

• Confidentiality: Ability to work with and maintain protected and confidential information.

• Analytical Thinking: Demonstrates the ability to successfully gather and evaluate pertinent information to draw conclusions and identify potential trends.
• Attention to Detail: Able to perform tasks thoroughly and with care; checks work to ensure accuracy/ completeness and early/ on-time delivery.
• Relationship Management: Builds and sustains partnerships across organizational boundaries and functions as well as outside the organization to achieve common goals and outcomes.
• Communication Skills: Written, verbal and presentation; ability to engage, inspire and influence people; Able to deliver corporate communications to employees.
• Time Management: Ability to use time in an effective and productive manner with ability to work under pressure with tight timelines, make critical decisions and maintain a sense of focus and urgency.
• Proficiency in Microsoft Office: PowerPoint, Excel, Word, Outlook, Microsoft Suite.

Why work at LifeNet Health?

We have a fierce drive for our mission of Saving Lives, Restoring Health, and Giving Hope. You will not find another company with a culture as strong as ours.

• 403(b) and Profit-Sharing Plan
• Affordable medical, dental, and vision coverage
• Corporate sponsored events for employees
• Work-life balance with generous paid time off to include vacation time, sick time, and paid holidays
  • 18 vacation days
  • 9 sick days
  • 7 paid holidays
• Tuition reimbursement
• Personal career, skill, and leadership development opportunities
• Wellness Program (gym reimbursement, monthly wellness webinars, mental health toolkit, financial resources, and much more)
• Employee Assistance Program (EAP) for employees and members of their household
• Dedicated and passionate co-worker

Salary: $87,226 - $116,301 annually

The pay rate for the successful candidate will depend on geographic location and the candidate’s qualifications and prior relevant experience. The pay range for this position is $87,226 annually (entry-level qualifications) to $116,301 annually (experienced in this role). *Actual compensation may be higher based on the successful candidate's knowledge and relevant experience.

This position is eligible for an annual bonus once eligibility criteria are met.

All benefits are subject to eligibility requirements and LifeNet Health reserves the right to modify or change these benefits programs at any time, with or without notice, unless otherwise required by law. Further, nothing in this posting is intended to alter the “at will” relationship of a successful candidate and this posting does not constitute a specific promise.

LifeNet Health is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.