The purpose of this class within the organization is to manage operating and capital budget development process. This position also assists in the overall administration, management, planning, organizing, and staffing of the Town’s financial function.

This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Work Schedule: Monday through Friday 8:00 AM - 4:30 PM

All new employees must satisfactorily complete a background check. A conditional offer of employment may then be made contingent upon the successful completion of a drug test.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Under guidance from the Finance Director, Town Manager and Budget Committee (BCOM) and with assistance from the Administrative Assistant, manages and produces the annual operating and capital budget for the Town, including meeting the criteria for the GFOA’s annual budget award.

Manages the preparation of a variety of documentation such as Town’s Adopted Budget, Town’s Proposed Budget, personnel data, budget summaries with changes, budget legal advertisements and budget calendar.

Assists BCOM by providing necessary data and analysis relating to research questions.

Manages the creation of the annual Popular Annual Financial Report (PAFR) to submit to GFOA and any other periodic financial reports as necessary.

Performs special analysis projects to support the Town’s financial goals as directed by the Director of Finance / Treasurer and Town Manager.

Recommends hiring, trains, motivates, coaches and evaluates employees; instructs, assigns and reviews work of employees; recommends salary increases and promotions, implements discipline; recommends termination.

Develops, evaluates, and implements department accounting policies and procedures; advises employees; participates in short and long-term department planning.

Additional Duties:

Supervises Budget Analyst, plus other temporary supervisory duties as assigned.

Performs and reviews complex financial analyses and account reconciliations to support annual audit and budget preparation.

Assists in overall management of Finance Department; represents Director of Finance in the absence of the Director and Deputy Director. Attends department manager meetings and participates in overall administration of the Finance Department.

Prepares and monitors department budgets and approves expenditures.

Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations; changes policies, procedures or methodologies based on new facts, knowledge, or interpretations.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Supervises or leads others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a large sized department, authorizing expenditures of large amounts of money or supervising the purchasing of high value materials, supplies and equipment.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements; may use algebraic solutions of equations and inequalities, descriptive statistics.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads professional literature and technical manuals; speaks to groups of employees, other public and private groups; writes manuals and complex reports.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Decision-making is a major part of the job, affecting a major segment of the organization and the general public; works in a dynamic environment; responsible for developing policies and practices.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs supervisory work involving policy and guidelines, solving both people and work related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is very serious - affects entire organization and the general public.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires basic responsibility for the safety and health of others in the department.

Requires a Bachelor's Degree in Accounting, Finance, Business Administration or closely related area.

Requires five years full-time professional accounting and/or financial management plus budgeting or closely related experience, and two years of supervisory experience

Special Certifications and Licenses:

Must have Virginia Government Finance Officers Association certification or the ability to obtain within 24 months of appointment.

Americans with Disabilities Act Compliance

The Town of Vienna is an Equal Opportunity Employer. ADA requires the Town of Vienna to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.