Summary/objective

Responsible for managing the accurate processing of vendor payments in the ERP for inventory purchases and in the ERP and Ramp for non-inventory purchases. Maintains accurate vendor records, including tax information. Produces vendor 1099s. Trains staff members.

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Hiring, training, motivating, and evaluating accounts payable staff
• Supervises accounts payable staff and ensures accurate and proper invoice processing, payments, and approvals, while complying with policies and procedures
• Processes inventory invoices and payments in Rollmaster
• Processes non-inventory invoices and payments in ERP and Ramp as necessary
• Processes reimbursement requests in Ramp
• Ensures compliance with sales tax on appropriate invoices
• Interface with employees and vendors regarding invoices, payments, and supplier information
• Support the year-end audit process

• Maintaining accurate and complete financial, employee, and client records

Competencies:

• Analytical Thinking - Applies logic to solve problems and get the job done
• Client Service - Responds to the internal clients and anticipates their needs
• Creative Thinking - Looks outside the box, develops new strategies
• Evaluation Skills - Evaluates according to accepted methodologies
• Excellent Communication - Uses language effectively to gather information and facilitate an exchange of ideas
• Flexibility - Adapts to changes while remaining focused on goals, applies knowledge to new circumstances
• Results Driven - Achieves goals in a timely manner while providing excellent client service
• Self-Motivated – The person must be a self-starter with the drive to complete assigned tasks and responsibilities.
• Time Budgeting – Be able to optimize the use of your workday by prioritizing tasks
• Verbal Communication - Speaks with clarity, precision, and purpose in small and large groups
• Writing Skills - Possesses excellent writing and grammar skills, including the ability to write concisely, clearly, and logically

Supervisory responsibilities: Supervises the A/P Specialists

Work environment: Office environment, temperature-controlled

Physical demands: Must be able to bend and lift up to 25 pounds occasionally

Travel required: Occasional travel to assist stores or attend conferences

Required education and experience:

• High school diploma, GED, or equivalent
• High proficiency in Accounts Payable processing in ERP-type systems in a high-volume, complex environment
• General proficiency with computers and Google Suite or Microsoft Office experience
• 5+ years of accounts payable experience
• 2+ years of supervisor experience

Preferred education and experience:

• Associate's degree in the accounting field