Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing the company's receivables, ensuring timely and accurate billing, maintaining strong client relationships, and optimizing cash flow. This role is ideal for individuals with strong mathematical skills and an aptitude for accounting who are looking to build or restart their careers in finance.

Responsibilities:

Accounts Receivable Management:

• Conduct aging analysis of accounts receivable to identify and follow up on past-due balances.
• Determine credit limits and assess aging accounts for collection strategies.
• Place credit holds on accounts when necessary and communicate with clients to resolve outstanding issues.

Billing & Payment Processing:

• Generate and send invoices to customers, ensuring accuracy and timely delivery.
• Collaborate with client Accounts Payable departments to follow up on overdue balances and secure timely payments.
• Process incoming payments, reconcile accounts, and update financial records accordingly.

Customer Account Management:

• Set up new accounts, verifying creditworthiness and payment terms.
• Maintain accurate customer account records, ensuring all financial transactions are documented.
• Work proactively with customers to resolve discrepancies and disputes regarding payments.

Financial Reporting & Compliance:

• Prepare reports on accounts receivable status, outstanding balances, and collection efforts.
• Ensure compliance with company policies, industry regulations, and financial best practices.
• Assist with month-end and year-end financial closing processes.

Qualifications:

Education & Experience:

• High school diploma or equivalent required (Associate’s degree preferred but not required).
• Experience in accounts receivable, accounting, or finance is preferred.

Core Competencies:

• Strong mathematical skills and understanding of accounting principles.
• Proficiency in Microsoft Excel and accounting software.
• Excellent attention to detail and ability to analyze financial data.
• Strong communication skills, both verbal and written, for client interactions.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Commitment to confidentiality in handling financial information.

Work Environment:

• Office-based role, requiring interaction with clients and internal departments.
• May involve occasional extended hours during financial reporting periods.

The Accounts Receivable Specialist plays a key role in maintaining financial accuracy, customer relationships, and cash flow stability within the organization.