Administrative Services and Facilities Managers Jobs Near Me in Washington

Position Summary

The Accounting & HR/Safety Coordinator provides administrative support to both the Accounting and Human Resources/Safety functions. Approximately 50% of the role is dedicated to Accounts Payable processing and accounting support, while the remaining 50% supports HR and safety administration, including employee training compliance, safety program coordination, recordkeeping, and scheduling of required inspections and drills.

This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities across departments.

Essential Duties and Responsibilities

Accounting (Approximately 20 Hours/Week)

Process vendor invoices and maintain Accounts Payable records.
Match invoices to purchase orders and receiving documentation.
Verify coding and obtain appropriate approvals.
Prepare weekly AP payment batches and maintain vendor files.
Respond to vendor inquiries regarding payments and account status.
Reconcile vendor statements and resolve discrepancies.
Assist with month-end closing activities related to AP.
Maintain accurate accounting records and filing systems.
Support accounting department projects and audits as assigned.

Human Resources & Safety Administration (Approximately 20 Hours/Week)

Schedule and track required employee training programs.
Audit training records and assign required training to employees.
Maintain employee certifications, licenses, and compliance records.
Schedule annual safety drills, inspections, and compliance activities.
Coordinate safety meeting logistics and maintain meeting records.
Track corrective actions resulting from inspections or audits.
Assist with onboarding paperwork and new hire orientation scheduling.
Maintain personnel and safety files in accordance with company policies.
Generate compliance and training reports for management.
Assist with OSHA and regulatory documentation and recordkeeping.
Support HR and safety initiatives, communications, and special projects.

Qualifications

Education

Associate degree in Accounting, Business Administration, Human Resources, or related field preferred.
Equivalent combination of education and experience may be considered.

Experience

2-5 years of administrative, accounting, HR, or safety support experience preferred.

Accounts Payable experience required.

Experience with training management systems, HRIS, or safety compliance programs is a plus.

Skills and Competencies

Strong organizational and time management skills.
High attention to detail and accuracy.
Ability to maintain confidentiality of employee and company information.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Experience with accounting and/or HR software systems.
Strong written and verbal communication skills.
Ability to prioritize work and meet deadlines.
Comfortable working independently and across multiple departments.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.
Occasional walking throughout production and office areas.
Ability to lift up to 20 pounds occasionally.

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