Administrative Services and Facilities Managers jobs in Pennsylvania

If you are looking for a great employment opportunity, Housing Development Corporation MidAtlantic (HDC) is currently seeking a Full Time Facilities Associate.

HDC MidAtlantic envisions a world where a safe, welcoming, affordable place to call home is open to everyone. We believe home shouldn’t be an impossible dream; it should be an attainable reality. We are resident advocates, trusted developers, property managers, community partners, and collaborators. We are part of the fabric of our towns and cities and have been working with our neighbors since 1971 to create real change and meaningful connections. As champions of the greater good, we are committed to advancing equity, we open the door to opportunities, and we build homes that we can all be proud of.

HDC owns and/or manages over 3,200 apartments, providing housing that is safe and affordable to those with lower incomes, focusing on seniors, families, and individuals living with disabilities. Serving nearly 4,500 residents in 67 communities located in urban, suburban, and rural areas across Pennsylvania, Delaware and Maryland, HDC builds hope and opportunity for all residents to reach their full potential by creating, preserving, and strengthening affordable housing communities.

Benefits at HDC MidAtlantic

Medical, Dental & Vision Coverage (Available Day 1)
401(k) with 3.5% Employer Match
4–6 Weeks Paid Time Off
11 Paid Holidays + Floating Holiday
12 Weeks Paid Parental Leave
Summer Hours – Office closes at 12 PM on Fridays
Employer Paid Life & Long-Term Disability Insurance
Employee Assistance Program
Student Loan Reimbursement (Eligible Non-Profit Employees)
Employee Housing Opportunities
Paid & Subsidized Professional Development

Position Summary:

The Facilities Associate plays a key operational role in supporting the Facilities Manager with the planning, coordination, and oversight of maintenance and capital improvement activities across HDC Mid-Atlantic’s portfolio of affordable housing communities. This position ensures that properties are maintained to the organization’s high standards for safety, regulatory compliance, curb appeal, and resident satisfaction.
The Facilities Associate works closely with the Facilities Manager, Regional Managers, Community Managers, Traveling Maintenance Technicians, and the Accounting Department to support preventive maintenance initiatives, capital project planning, inspection readiness, vendor and utility account management, and staff training. This includes conducting field inspections, orchestrating the maintenance training program, and serving as a second layer of operational support when properties face complex or high-stakes facilities issues.

Operations, Training & Staff Support

Support the Facilities Manager in maintaining consistent maintenance operations across all properties, including staff training, onboarding coordination, and field-based support.
Manage the on-call program, including scheduling, coverage monitoring, and communication with property teams.
Conduct shop reviews, inventory checks, and curb appeal evaluations to ensure operational readiness.
Provide hands-on instruction to new maintenance hires and support Maintenance Tech II staff in developing training capabilities. Assist with maintenance staff recruitment, interviewing, and onboarding.
Provide operational support during significant repairs, outages, emergency response, or complex maintenance issues.

Inspections & Regulatory Compliance

Support inspection readiness for HUD, PHFA, NSPIRE, and other regulatory requirements through ongoing field visits and collaboration with property teams.
Assist with coordinating on-site inspections, documenting findings, and ensuring timely corrective actions.

Capital Planning & Budgeting

Assist the Facilities Manager in capital planning, including identifying needs, coordinating assessments, developing scopes of work, and tracking project progress.
Provide operational input for budgeting related to facilities and capital projects.

Vendor, Utility & Contract Management

Manage vendor account setup and coordination to ensure uninterrupted access to supplies and services.
Monitor service contracts, renewals, preventive maintenance agreements, and performance expectations.

Administrative & Payroll Functions

Process payroll submissions for Traveling Maintenance Technicians and on-call premiums.
Prepare reports and summaries to support managerial decisions.

Other Responsibilities

Coordinate with Compliance and Resident Services on maintenance-related concerns.
Provide support during emergency or after-hours incidents.
Perform other duties as assigned by the Facilities Manager

Education, experience, and special requirements:

Strong organizational and communication skills with the ability to manage multiple priorities simultaneously.
Demonstrated ability to conduct hands-on training and coach maintenance staff in the field.
Ability to work both independently and collaboratively in a fast-paced, mission-driven environment.
Ability to work in a variety of environments, including indoor and outdoor settings, construction and maintenance areas, and varying weather conditions, with the physical demands typical of property maintenance work.
Valid driver’s license with reliable transportation
Ability to travel regionally to multiple properties; position requires at least 80% travel to any region within the HDC footprint

Core Competencies (skills, knowledge, or abilities):

At least 5 years of experience in property maintenance, affordable housing operations, or facilities management preferred.
Microsoft Office proficiency and able to communicate and present material to other staff, as needed verbally and in writing

Normal work environment:

At least 5 years of experience in property maintenance, affordable housing operations, or facilities management preferred

Equal Opportunity Employment

We believe in and practice equal opportunity. HDC MidAtlantic is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, gender identity or expression, sexual orientation, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

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