PROTECS is a leading full-service design-build construction management and project management company with five US offices focused on serving the hi-tech regulated market sectors. For over 20 years, PROTECS has provided its clients with a broad range of leveraged services in a collaborative design/build and construction management approach by partnering with best-in-class architecture/engineering firms from project inception to occupancy.

Through PROTECS’ patented Target Costing® delivery methodology, the company acts as a single point of contact and accountability for master planning, site selection, design, construction, commissioning, and validation. At the core of its delivery approach, PROTECS takes on the risk to guarantee performance, conformance, compliance, time to market and, above all, cost to ensure all its clients’ strategic objectives and goals are met.

For more information, please visit www.protecsinc.com.

• Provides assistance to the project management group in accounting, administrative, and project cost related tasks, and cost control reporting for the projects. Also, performs traditional accounts payable and accounts receivable (billing functions). Requires strong communication skills and basic project accounting knowledge. Work will include regular interaction with project managers, project engineers, cost engineers, accounting management, and others.

Experience level: 3 years minimum

Background: Business management degree or formal training with equivalent experience.

• Prior AP experience in a construction accounting role
• Knowledge of accounting principle
• Basic understanding of AIA forms
• Detail oriented
• Clear verbal and written communication skills
• Problem solving and analytical skills.
• Experience with Microsoft Office Suite especially intermediate level Excel

General Role: Assist the Project Accountants in all aspects of their activities. This may include processing outgoing commitments to enter them in the accounting database, recording commitment status in the database, receiving, logging, and processing incoming invoices through Procore or Intacct, reporting on AP status, distributing preliminary billing reports and converting them into invoices per the project team feedback, and reporting on AR status. Solid communication and staff interaction skills are required, as well as some accounting knowledge.

• Study and review company or department procedures
• Support project teams with the administration of commitments and specific project documentation
• Review project related AP, resolve issues (through PMs if needed), enter AP.
• Take action on administrative tasks and requirements within the department.
• Process invoicing from billing report to entering PM data to generate single sheet and/or AIA invoices with associated back-up as required.
• Enter AP, received dates, and due dates.
• code AP to the correct projects and accounts
• Identify and resolve discrepancies.
• Assist executives’ special assignments / tasks.
• Compose correspondence/reports for own or project manager’s or manager’s signature.
• Update and chase delegated tasks to ensure progress to deadlines.
• Review department procedures manual to ensure consistent performance of routines.
• Audit of project records to ensure site and office recordkeeping is in accordance with project requirements and company expectations.

Additional Information

PROTECS is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.

This position is not eligible for H1-B or any other visa sponsorship.