Personal Business Assistant in Westminster, Colorado at MISSION YOGURT INC

Mission Yogurt, Inc. is a boutique hospitality company that operates restaurants primarily in high-traffic airports, including Denver, San Diego, and John Wayne Airports. Mission operates a wide range of concepts, including fast food, fast-casual, and full-service restaurants and bars.

Position Overview:

The Personal Business Assistant is responsible for performing advanced, diversified, and confidential administrative tasks for the Company’s Executive Team. This role combines personal support as well as high-level executive assistant responsibilities, ensuring the Executives’ professional and personal lives operate seamlessly. The Personal Assistant will also be assigned to special projects and initiatives that have a Company-wide impact. The Personal Assistant thrives in a fast-paced environment, maintains discretion, and has exceptional communication and organizational skills. This position reports to the vice president and president.

What Mission Offers You:

• Comprehensive benefits including medical, dental, vision, FSA/HSA, and optional life, disability, accident, critical illness, hospital, and pet insurance—effective the first of the month after 60 days of full-time employment.
• 401K plus company match*
• Paid Time Off
• Employee Discount
• Company-paid Airport Employee Parking and RTD EcoPass

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support

• Manage the Executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper, prioritizing tasks and requests and ensuring the Executive’s time is optimized.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Manage emails, correspondence, and communications on behalf of the Executive, ensuring timely responses.
• Serve as a liaison between the Executive and internal/external stakeholders.

• Assist in tracking and following up on strategic projects and deadlines

Personal Support:

• Handle personal errands, appointments, and household coordination as needed.
• Organize and manage travel itineraries, accommodations, and logistics for both business and personal trips.
• Ensure the Executive’s personal commitments are integrated with professional obligations.
• Assist in event planning for both personal and professional occasions.

Administrative Duties:

• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Organize and maintain files, documents, and records in a systematic and accessible manner.
• Support in drafting communications, emails, and documents as needed.

Special Projects:

• Coordinate and oversee ad hoc projects, initiatives, and events as assigned by the Executive.
• Conduct research and prepare briefing materials on various topics.
• Provide support for philanthropic or community-related engagements.

KEY SKILLS:

• Ability to maintain a high level of confidentiality
• Ability to anticipate needs and be proactive in resolving difficulties
• Excellent written and verbal communication skills
• Proficient knowledge of MS Office and Google Workspace
• Ability to multitask, prioritize, collaborate and work independently
• Excellent attention to detail
• Proven and effective problem-solving skills
• Understand and stay on top of task deadlines and due dates
• Ability to work independently or as a team

QUALIFICATIONS:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to remain calm under pressure and adapt to changing priorities.
• Discretion and professionalism when handling confidential information.
• Availability to occasionally work outside standard business hours or travel as needed.

PHYSICAL REQUIREMENTS:

• Must be able to alternate between sitting and standing for up to 10 hours. Position requires prolonged sitting, bending, stooping, twisting, reaching overhead, and lifting products and supplies weighing up to 20 pounds, with occasional lifting and/or moving of items up to 50 pounds, as well as repetitive hand and wrist motion.

EDUCATION/EXPERIENCE EQUIVALENCY: Two years of the appropriate type and level of experience will serve as an equivalency to one year of education.

ADDITIONAL NOTES: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job and can be updated at anytime with or without notice. Scheduled hours vary by training and recruitment needs, including necessary adjustments made during high and low seasonal changes. Travel up to 30% to field locations and corporate office. Potentially including late nights, weekends and holidays. On-call required. The successful candidate must be able to pass a background check with our company, with the TSA, a drug screen, and be insured with a valid driver’s license.